2025-110 California Institution for Men

Audit Recommendations Disclosure

When an audit is completed and a report is issued, auditees must provide the State Auditor with information regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year. Additionally, Senate Bill 1452 (Chapter 452, Statutes of 2006), requires auditees who have not implemented recommendations after one year, to report to us and to the Legislature why they have not implemented them or to state when they intend to implement them. Below is a listing of each recommendation the State Auditor made in the report referenced and a link to the most recent response from the auditee addressing their progress in implementing the recommendation and the State Auditor’s assessment of auditee’s response based on our review of the supporting documentation.

Recommendation to the Legislature

Recommendation

Current State Auditor Assessment Status

Recommendation 1 To ensure that accurate information is available about the current condition of the infrastructure at CDCR’s institutions, the Legislature should amend state law to require CDCR to perform periodic facility condition assessments on a rotating basis so that it assesses each institution at least once every five years. The law should require that assessments include, but not be limited to, the following: – The effect on the institution’s operations of each identified infrastructure deficiency, including the number of incarcerated individuals and rehabilitation programs affected by each deficiency. – The risks associated with each identified infrastructure deficiency. – Recommended projects for addressing identified infrastructure deficiencies. – A cost-benefit analysis of repairing compared to replacing the infrastructure for each identified deficiency.

Pending

Recommendations to the CA Dept of Corrections and Rehabilitation

Recommendation	Current State Auditor Assessment Status
Recommendation 2 To ensure that its institutions adequately track maintenance backlogs, CDCR should, by October 1, 2026, include the following as part of its operating procedures: – Specific guidance for how institutions should manage their work order data in Tririga or any asset management platform to improve accountability, productivity, and information capture, including benchmarks for the ratio of open-to-closed work orders, and for the time expected to complete or otherwise close work orders that are outdated. This guidance should include specific instructions to institutions for reviewing open work orders, such as when a work order should be considered outdated, and the proper status descriptions that institutions should use to indicate why a work order could not be completed and should be closed, or that the work order is still in progress and needs to remain open, along with its expected completion date. – Guidance on the oversight of staff that plant operations management should perform, including a requirement for periodic audits of active work tasks by the plant operations analyst. – Periodic audits of institutions that should begin by February 1, 2027, to ensure that institutions are following CDCR’s work order guidance and that data accurately reflect each institution’s maintenance backlogs.	Pending
Recommendation 3 To ensure that its allocation processes for special repair projects clearly and consistently identify projects that address its most critical needs, and to increase the transparency of its prioritization process, CDCR should, by October 1, 2026, enact policies and procedures for prioritizing special repair project requests for funding. These policies and procedures should identify the factors CDCR uses in its prioritization process, such as statutory and court requirements, risk of security incidents, and the number of affected incarcerated individuals and rehabilitation programs, and the weight that each of those factors carries. They should also incorporate the use of a matrix or similar tool to rank each special repair project request it has received by those weighted factors.	Pending
Recommendation 4 To increase public safety and mitigate the effects of CIM’s deteriorated infrastructure on meeting safety and habitability standards, providing educational and rehabilitative programs, and supporting its mission—and to comply with legal requirements and court orders—CDCR should move forward its plans for CIM by one year, and by July 2028 should retain a contractor to complete a facility condition assessment and develop a plan to address CIM’s infrastructure needs. The plan should include preliminary cost estimates, funding sources, and time frames to complete the work. CDCR should share the results of the facility condition assessment, the cost estimates, and its plan with the Legislature and other stakeholders to determine appropriate next steps and obtain funding, if warranted, to repair, renovate or replace CIM’s facilities.	Will not implement

Recommendation to the CA Institution for Men

Recommendation

Current State Auditor Assessment Status

Recommendation 5 To ensure that it can adequately track its maintenance backlog to manage its facility needs, CIM should do the following by October 1, 2026: – Review work orders in Tririga that have been open for more than 30 days to ensure that they reflect needed maintenance that the institution will complete—or else close them and document whether the work was completed, or why it could not be completed—and enforce its current policies regarding closing work orders that have been completed.

Fully implemented

Recommendation to the Legislature

Recommendation 1

To ensure that accurate information is available about the current condition of the infrastructure at CDCR’s institutions, the Legislature should amend state law to require CDCR to perform periodic facility condition assessments on a rotating basis so that it assesses each institution at least once every five years. The law should require that assessments include, but not be limited to, the following:

• The effect on the institution’s operations of each identified infrastructure deficiency, including the number of incarcerated individuals and rehabilitation programs affected by each deficiency.
• The risks associated with each identified infrastructure deficiency.
• Recommended projects for addressing identified infrastructure deficiencies.
• A cost-benefit analysis of repairing compared to replacing the infrastructure for each identified deficiency.

Recommendations to the CA Dept of Corrections and Rehabilitation

Recommendation 2

To ensure that its institutions adequately track maintenance backlogs, CDCR should, by October 1, 2026, include the following as part of its operating procedures:

• Specific guidance for how institutions should manage their work order data in Tririga or any asset management platform to improve accountability, productivity, and information capture, including benchmarks for the ratio of open-to-closed work orders, and for the time expected to complete or otherwise close work orders that are outdated. This guidance should include specific instructions to institutions for reviewing open work orders, such as when a work order should be considered outdated, and the proper status descriptions that institutions should use to indicate why a work order could not be completed and should be closed, or that the work order is still in progress and needs to remain open, along with its expected completion date.
• Guidance on the oversight of staff that plant operations management should perform, including a requirement for periodic audits of active work tasks by the plant operations analyst.
• Periodic audits of institutions that should begin by February 1, 2027, to ensure that institutions are following CDCR’s work order guidance and that data accurately reflect each institution’s maintenance backlogs.

Recommendation 3

To ensure that its allocation processes for special repair projects clearly and consistently identify projects that address its most critical needs, and to increase the transparency of its prioritization process, CDCR should, by October 1, 2026, enact policies and procedures for prioritizing special repair project requests for funding. These policies and procedures should identify the factors CDCR uses in its prioritization process, such as statutory and court requirements, risk of security incidents, and the number of affected incarcerated individuals and rehabilitation programs, and the weight that each of those factors carries. They should also incorporate the use of a matrix or similar tool to rank each special repair project request it has received by those weighted factors.

Recommendation 4

To increase public safety and mitigate the effects of CIM’s deteriorated infrastructure on meeting safety and habitability standards, providing educational and rehabilitative programs, and supporting its mission—and to comply with legal requirements and court orders—CDCR should move forward its plans for CIM by one year, and by July 2028 should retain a contractor to complete a facility condition assessment and develop a plan to address CIM’s infrastructure needs. The plan should include preliminary cost estimates, funding sources, and time frames to complete the work. CDCR should share the results of the facility condition assessment, the cost estimates, and its plan with the Legislature and other stakeholders to determine appropriate next steps and obtain funding, if warranted, to repair, renovate or replace CIM’s facilities.

Recommendation to the CA Institution for Men

Recommendation 5

To ensure that it can adequately track its maintenance backlog to manage its facility needs, CIM should do the following by October 1, 2026:

• Review work orders in Tririga that have been open for more than 30 days to ensure that they reflect needed maintenance that the institution will complete—or else close them and document whether the work was completed, or why it could not be completed—and enforce its current policies regarding closing work orders that have been completed.