2025-110 California Institution for Men

Recommendations to the CA Dept of Corrections and Rehabilitation

Recommendation 2

To ensure that its institutions adequately track maintenance backlogs, CDCR should, by October 1, 2026, include the following as part of its operating procedures:

• Specific guidance for how institutions should manage their work order data in Tririga or any asset management platform to improve accountability, productivity, and information capture, including benchmarks for the ratio of open-to-closed work orders, and for the time expected to complete or otherwise close work orders that are outdated. This guidance should include specific instructions to institutions for reviewing open work orders, such as when a work order should be considered outdated, and the proper status descriptions that institutions should use to indicate why a work order could not be completed and should be closed, or that the work order is still in progress and needs to remain open, along with its expected completion date.
• Guidance on the oversight of staff that plant operations management should perform, including a requirement for periodic audits of active work tasks by the plant operations analyst.
• Periodic audits of institutions that should begin by February 1, 2027, to ensure that institutions are following CDCR’s work order guidance and that data accurately reflect each institution’s maintenance backlogs.

Recommendation 3

To ensure that its allocation processes for special repair projects clearly and consistently identify projects that address its most critical needs, and to increase the transparency of its prioritization process, CDCR should, by October 1, 2026, enact policies and procedures for prioritizing special repair project requests for funding. These policies and procedures should identify the factors CDCR uses in its prioritization process, such as statutory and court requirements, risk of security incidents, and the number of affected incarcerated individuals and rehabilitation programs, and the weight that each of those factors carries. They should also incorporate the use of a matrix or similar tool to rank each special repair project request it has received by those weighted factors.

Recommendation 4

To increase public safety and mitigate the effects of CIM’s deteriorated infrastructure on meeting safety and habitability standards, providing educational and rehabilitative programs, and supporting its mission—and to comply with legal requirements and court orders—CDCR should move forward its plans for CIM by one year, and by July 2028 should retain a contractor to complete a facility condition assessment and develop a plan to address CIM’s infrastructure needs. The plan should include preliminary cost estimates, funding sources, and time frames to complete the work. CDCR should share the results of the facility condition assessment, the cost estimates, and its plan with the Legislature and other stakeholders to determine appropriate next steps and obtain funding, if warranted, to repair, renovate or replace CIM’s facilities.

Recommendations to the CA Institution for Men

Recommendation 5

To ensure that it can adequately track its maintenance backlog to manage its facility needs, CIM should do the following by October 1, 2026:

• Review work orders in Tririga that have been open for more than 30 days to ensure that they reflect needed maintenance that the institution will complete—or else close them and document whether the work was completed, or why it could not be completed—and enforce its current policies regarding closing work orders that have been completed.