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Recommendations

2023-302 Judicial Branch Procurement

Judicial Council of California

Audit Recommendations Disclosure

When an audit is completed and a report is issued, auditees must provide the State Auditor with information regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year. Additionally, Senate Bill 1452 (Chapter 452, Statutes of 2006), requires auditees who have not implemented recommendations after one year, to report to us and to the Legislature why they have not implemented them or to state when they intend to implement them. Below is a listing of each recommendation the State Auditor made in the report referenced and a link to the most recent response from the auditee addressing their progress in implementing the recommendation and the State Auditor’s assessment of auditee’s response based on our review of the supporting documentation.

Recommendation 1

To ensure that it can appropriately detect and report potential instances of fraud in its contracting practices, the Judicial Council should do the following when it updates its contracting manual in 2024:

  • Include language that is substantially similar to the fraud-reporting language in section 20080 of SAM that pertains to contracting and procurement.
  • Require Judicial Council staff to report suspected instances of fraud to independent parties within the Judicial Council, such as the principal manager of audit services or chief administrative officer.

Status

pending

Recommendation 2

To ensure that it can appropriately detect and report potential instances of fraud in its contracting practices, the Judicial Council should do the following when it updates its contracting manual in 2024: require Judicial Council staff to report suspected instances of fraud to independent parties within the Judicial Council, such as the principal manager of audit services or chief administrative officer

Status

pending

Recommendation 3

By June 2024, the Judicial Council should ensure that procurement staff receive the revised training it develops to clarify the following:

  • The circumstances under which staff must apply the certified small business preference when evaluating bids.

Status

pending

Recommendation 4

By June 2024, the Judicial Council should ensure that procurement staff receive the revised training it develops to clarify the following:

  • The correct type of solicitation process to use when procuring IT goods and services.

Status

pending

Recommendation 5

By March 2024, the Judicial Council should do the following:

  • Formalize the processes by which contract dates are recorded in FI$Cal to ensure that the dates for any contracts it enters into in the future are accurate.

Status

pending

Recommendation 6

By March 2024, the Judicial Council should do the following:

  • Include in its procedures and training the steps required to record accurate dates when the Judicial Council executes a contract.

Status

pending

Recommendation 7

By January 2025, the Judicial Council should correct in its FI$Cal data the inaccurate contract dates for procurements dating back to July 1, 2021.

Status

pending

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