Correctional Health Services should discontinue reimbursing employees for expenses claimed in violation of state regulations.
We received a copy of the report regarding the review of travel expense claims. According to the report, the review consisted of an examination of claims submitted between June 2010 and June 2013. The internal auditor who prepared the report concluded that travel expenses totaling $3,969 had been approved in violation of state regulations, and that weaknesses existed in the review and approval process for travel expense claims. The internal auditor recommended that Correctional Health Services and relevant staff at the California Department of Corrections and Rehabilitation review the claims to determine how the improper approvals occurred, develop procedures and training to prevent such improper approvals from occurring, and determine whether any of the improper travel expenses that were approved can be collected. Thus, Correctional Health Services has made efforts to ensure that it does not continue to reimburse employees for travel expenses in violation of state regulations.
In January 2014, Correctional Health Services completed its spot review of travel expense claims to measure the department's compliance with state regulations governing their approval. The department reported that it will issue a report about the review very soon.
Correctional Health Services stated that it is in the process of conducting a spot review of travel claims to ensure compliance with state regulations. It plans to implement the recommendation by December 2013 and forward the results of the review to the California State Auditor.
Correctional Health Services reported that to help detect any improper reimbursements and to ensure compliance with policies and procedures it would initiate spot reviews of travel claims. (See 2013-406, p. 275)