Report 2017-125 Recommendation 25 Responses
Report 2017-125: The University of California: It Must Take Additional Steps to Address Long-Standing Issues With Its Response to Sexual Harassment Complaints (Release Date: June 2018)
Recommendation #25 To: University of California
To address any patterns or systemic problems of sexual harassment, by July 2019 the systemwide office should work with each campus to implement ongoing data quality control processes in order to ensure sexual harassment complaints data are accurate and complete.
Annual Follow-Up Agency Response From August 2021
The Systemwide Title IX Office worked with IRAP and the campuses to expand and refine the metrics for data it collects from the locations.
The Systemwide Title IX Office required that campuses adopt data control processes and certify their implementation each time they report data to the Systemwide Title IX Office; these requirements are memorialized in the data metrics reporting instructions and written guidelines the Systemwide Title IX Office issued to the campuses on July 15, 2019.
In consultation with IRAP, in July 2019, the Systemwide Title IX Office adopted internal protocols for working with each campus to ensure the quality of their data.
The Systemwide Title IX Office hired a full-time data analyst in August 2019. The analyst's job responsibilities include identifying and correcting missing or inadequate information included in data reports provided by the campuses.
The Systemwide Title IX Office worked with a vendor to create a CMS for use by all campuses and the Systemwide Title IX Office. The CMS has built-in quality control features. The CMS was launched in December 2020, and all campuses are using the new system for reports under the SVSH Policy.
- Completion Date: August 2021
California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented
With the confirmed implementation of the University of California's case management system, we now consider this recommendation fully implemented.
Annual Follow-Up Agency Response From October 2020
The Systemwide Title IX Office worked with a vendor to create a CMS for use by all campuses and the Systemwide Title IX Office. The CMS has quality control features that will be built into the CMS on all campuses. It is in the final testing phase and will go live across the system in December 2020.
The Systemwide Title IX Office hired a full-time data analyst in August 2019. The analyst's job responsibilities include identifying and correcting missing or inadequate information included in data reports provided by the campuses.
- Completion Date: July 2019
California State Auditor's Assessment of Annual Follow-Up Status: Partially Implemented
Although the office of the president has make significant progress in addressing our recommendation, this recommendation is partially implemented because the office of the president has not yet implemented its data system. As noted in its response, the system go live date is December 2020.
- Auditee did not substantiate its claim of full implementation
1-Year Agency Response
The Systemwide Title IX Office worked with IRAP and the campuses to expand and refine the metrics for data it collects from the locations.
The Systemwide Title IX Office required that campuses adopt data control processes and certify their implementation each time they report data to the Systemwide Title IX Office; these requirements are memorialized in the data metrics reporting instructions and written guidelines the Systemwide Title IX Office issued to the campuses on July 15, 2019.
In consultation with IRAP, in July 2019, the Systemwide Title IX Office adopted internal protocols for working with each campus to ensure the quality of their data.
The Systemwide Title IX Office contracted with a vendor to implement ((by January 2020) a CMS for use by all campuses and the Systemwide Title IX Office. The Systemwide Title IX Office is working with the vendor to ensure quality control features are built into the CMS on all campuses.
The Systemwide Title IX Office is in the final stages of hiring a full-time analyst whose job responsibilities include identifying and correcting missing or inadequate information included in data reports provided by the campuses.
- Completion Date: July 2019
- Response Date: July 2019
California State Auditor's Assessment of 1-Year Status: Partially Implemented
Although the office of the president has make significant progress in addressing our recommendation, this recommendation is partially implemented because the office of the president has not yet implemented its data system or completed its hiring of the analyst to review and analyze sexual harassment data.
- Auditee did not substantiate its claim of full implementation
6-Month Agency Response
The Systemwide Title IX Office worked with IRAP and the campus RTCs to expand and refine the metrics for data collected by and from the locations. The Systemwide Title IX Office will ensure each campus has adopted and is implementing an ongoing quality control process to improve the accuracy and completeness of data.
- Estimated Completion Date: July 2019
- Response Date: December 2018
California State Auditor's Assessment of 6-Month Status: No Action Taken
The systemwide office has expressed its intent to implement the recommendation. We look forward to reviewing its progress in its 1-year response.
60-Day Agency Response
The Systemwide Title IX Office will work with the Office of Institutional Research and Academic Planning to refine the metrics, streamline the process, improve accuracy, and facilitate the analysis of data collected from the campuses. As part of this process, the Systemwide Title IX Office ensure each campus has adopted and is implementing an ongoing quality control process to improve the accuracy and completeness of data.
- Estimated Completion Date: July 2019
- Response Date: August 2018
California State Auditor's Assessment of 60-Day Status: No Action Taken
The systemwide office has expressed its intent to implement the recommendation. We look forward to reviewing its progress in its six-month response.
All Recommendations in 2017-125
Agency responses received are posted verbatim.