Report 2016-124 Recommendation 13 Responses

Report 2016-124: Department of General Services and California Department of Technology: Neither Entity Has Provided the Oversight Necessary to Ensure That State Agencies Consistently Use the Competitive Bidding Process (Release Date: June 2017)

Recommendation #13 To: Technology, California Department of

To ensure that agencies do not repeatedly submit inappropriate noncompetitive requests after receiving a warning, Technology should track and follow up on instances in which it has issued a warning letter. Further, when appropriate, Technology should follow through with the consequences it includes in its warning letters.

1-Year Agency Response

As noted previously, on December 20, 2017, CDT/STP updated and issued to its staff Desktop Work Procedures that instruct staff to monitor specific actions required on the part of a department that are outlined in the conditional approval letters, on a regular basis to ensure the department is adhering to all conditions.

Any instance in which a department does not adhere to a condition is reported to the Assistant Deputy Director, Deputy Director, and, as appropriate, the CDT/Project Oversight for possible issuance of a warning letter. The CDT/Project Oversight will issue warning letters to departments that do not adhere to the conditions outlined in their approval letter, on a repetitive basis, and impose consequences as appropriate.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

CDT is updating Desktop Work Procedures to provide staff with additional direction to monitor warning letters and follow through with any necessary consequences contained in the respective warning letters. The approved Desktop Work procedures will be distributed to all STP staff on December 20, and discussed at the December 21, STP All Staff meeting.

California State Auditor's Assessment of 6-Month Status: Pending

CDT has provided its revised procedures but has not provided a tracking sheet to show it has tracked and followed up on instances in which CDT has issued a warning letter.

60-Day Agency Response

CDT is in progress of updating its Desktop Work Procedures to provide staff with additional direction to monitor warning letters and follow through with the any necessary consequences contained in the respective warning letters.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2016-124

Agency responses received are posted verbatim.