Report 2015-117 Recommendation 10 Responses

Report 2015-117: California Department of General Services' Real Estate Services Division: To Better Serve Its Client Agencies, It Needs to Track and Analyze Project Data and Improve Its Management Practices (Release Date: March 2016)

Recommendation #10 To: General Services, Department of

To improve its communication with client agencies, the division should develop a process for providing periodic detailed bills and invoices to client agencies clearly describing the work for which it is charging.

Agency Response*

RESD is in the process of implementing a new project management system (Primavera) that will interface with FI$Cal and allow management and staff to more effectively plan, manage, and control projects. The interface with FI$Cal is anticipated to occur in July 2017. Once FI$Cal is fully online and reports can be run (anticipated to be Spring 2017), PMDB's management will ensure that a detailed cost report is provided to clients at the completion of each phase of work. In the interim, PMDB staff will continue meeting with clients on a monthly basis to update them on project details, including project status and cost information.

  • Response Type†: 1-Year
  • Estimated Completion Date: July 2017
  • Response Date: March 2017

California State Auditor's Assessment of Status: Pending


Agency Response*

RESD is in the process of implementing a new project management system (Primavera) that will interface with FI$Cal and allow management and staff to more effectively plan, manage, and control projects. The interface with FI$Cal is anticipated to occur in July 2017. Once FI$CAL is fully online and reports can be run, RESD's Project Management and Development Branch's (PMDB) management will ensure that a detailed cost report is provided to clients at the completion of each phase of work. In the interim, PMDB staff will continue meeting with clients on a monthly basis to update them on project details, including project status and cost information.

  • Response Type†: 6-Month
  • Estimated Completion Date: July 2017
  • Response Date: September 2016

California State Auditor's Assessment of Status: Pending


Agency Response*

By July 2016, RESD will implement policies and procedures which ensure that clients are provided detailed project and cost information on a more routine basis. At a minimum, RESD will provide the client with a cost report at the completion of each phase of work, which includes a detailed comparison of budgeted and expended financial resources.

  • Response Type†: 60-Day
  • Estimated Completion Date: July 2016
  • Response Date: May 2016

California State Auditor's Assessment of Status: Pending


All Recommendations in 2015-117

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.


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