Report 2015-032 Recommendation 19 Responses

Report 2015-032: California's Postsecondary Educational Institutions: More Guidance Is Needed to Increase Compliance With Federal Crime Reporting Requirements (Release Date: July 2015)

Recommendation #19 To: University, California State

To ensure that its respective institutions comply with the Clery Act, the CSU Office of the Chancellor should develop written policies and procedures to provide guidance to its institutions on how to report accurate Clery Act crime statistics and ensure that all required disclosures are included in its respective institutions' annual security reports. The CSU Office of the Chancellor should then annually revisit the written policies and procedures to ensure that they are up to date.

Agency Response*

In March 2017, the Chancellor's Office issued Executive Order (EO) 1107, Implementation of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act). The EO provides guidance to California State University campuses on how to report accurate Clery Act crime statistics and ensure that required disclosures are included in the annual security reports. In addition to the EO itself, in September 2017, the Executive Vice Chancellor and Chief Financial Officer issued a memorandum to all campus presidents to highlight Clery Act reporting and provide additional resources and services to help ensure campus compliance with the reporting requirements. For example, the Chancellor's Office has established a partnership agreement with the Clery Center and assembled Clery Cohorts to further assist with completing the annual security reports. Moreover, in October 2017, the Chancellor's Office conducted two days of "Clery Center CSU Clery Compliance Team Training." The related training manual included detailed guidance in the form of a 64-page checklist to help ensure compliance with all reporting requirements. In March 2018, we will revisit the written policies and procedures to ensure that they are up to date.

  • Response Type†: Annual Follow Up
  • Estimated Completion Date: March 2018
  • Response Date: November 2017

California State Auditor's Assessment of Status: Partially Implemented


Agency Response*

As we reported in July, we continue to make progress developing recommended policies and procedures. On June 23, 2016, the Department of Education issued guidance which significantly impacts campus safety policies and procedures under the Clery Act. By January 2017, we plan to finalize for CSU Campuses policies and procedures regarding accurate reporting of Clery Act crime statistics and completeness of required annual security report disclosures in accordance with new regulatory guidance. We then plan to conduct the first annual review of the policies and procedures one year after they are finalized.

  • Response Type†: Annual Follow Up
  • Estimated Completion Date: January 2018
  • Response Date: October 2016

California State Auditor's Assessment of Status: Not Fully Implemented


Agency Response*

We continue to make progress developing recommended policies and procedures. On June 23, 2016, the Department of Education issued guidance which significantly impacts campus safety policies and procedures under the Clery Act. By January 2017, we plan to finalize for CSU Campuses policies and procedures regarding accurate reporting of Clery Act crime statistics and completeness of required annual security report disclosures in accordance with new regulatory guidance. We then plan to conduct the first annual review of the policies and procedures one year after they are finalized.

  • Response Type†: 1-Year
  • Estimated Completion Date: January 2018
  • Response Date: July 2016

California State Auditor's Assessment of Status: Pending


Agency Response*

We are still in the process of developing the recommended policies and procedures. We anticipate having guidance for CSU campuses on accurate reporting of Clery Act crime statistics and completeness of required annual security report disclosures no later than July 2016. We plan to conduct the first annual review of the policies and procedures one year after they are finalized.

  • Response Type†: 6-Month
  • Estimated Completion Date: July 2017
  • Response Date: January 2016

California State Auditor's Assessment of Status: Pending


Agency Response*

We are currently in the process of developing the recommended policies and procedures. We anticipate having guidance for CSU campuses on accurate reporting of Clery Act crime statistics and completeness of required annual security report disclosures no later than July 2016. We plan to conduct the first annual review of the policies and procedures one year after they are finalized.

  • Response Type†: 60-Day
  • Estimated Completion Date: July 2017
  • Response Date: September 2015

California State Auditor's Assessment of Status: Pending


All Recommendations in 2015-032

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.


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