To ensure that it maximizes the recovery of its costs from responsible parties, by October 2014, the department should do the following:
- Establish processes to monitor and verify that responsible party searches are properly reviewed and approved according to its procedures.
DTSC revised its Departmental Procedures Memorandum (DPM) on potential responsible party (PRP) searches and created a new PRP Identification Memorandum Template in October 2014. The template strengthens the process for monitoring and verifying that PRP searches are properly reviewed and approved by requiring Unit Supervisor, Branch Chief, and Office of Legal Counsel signature. The new template also standardizes and clarifies the PRP search content and format. Previously, PRP Identification Memorandum content was referred to in procedures but no format was prescribed in the DPM on PRP Searches. Other search process revisions in the DPM make instructions more specific and provide information on staff roles, responsibilities, and related tasks in the PRP search process and subsequent follow-up activities. The use of the template and other DPM changes will be reinforced through training to be completed by January 2015.
†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.
*Agency responses received after June 2013 are posted verbatim.