Report 2012-301 Recommendation 11 Responses

Report 2012-301: Judicial Branch Procurement: Six Superior Courts Generally Complied With the Judicial Branch Contracting Law, but They Could Improve Some Policies and Practices (Release Date: March 2013)

Recommendation #11 To: Superior Court of California, County of Sacramento

The Sacramento court should ensure that managers restrict their approvals to established dollar levels so that managers with sufficient knowledge of the court's resources approve purchases.

60-Day Agency Response

The Court addressed this issue immediately upon notification. As an added check/balance, the Contracts Purchasing Unit has been instructed to scrutinize Purchase Request Forms that have been approved and authorized to ensure the person authorizing the purchase has not exceeded his/her purchasing limit.

The Court has also added language to its local policies to address the review by Purchasing staff of valid levels of approvals by managers. The Court's Purchasing staff included this review step into their normal procurement process beginning in March 2013.

California State Auditor's Assessment of 60-Day Status: Fully Implemented

All Recommendations in 2012-301

Agency responses received after June 2013 are posted verbatim.