Report 2012-113 Recommendation 7 Responses

Report 2012-113: California State University's Extended Education: It Is Unclear Whether Supplanting Occurred, and Campuses Did Not Always Document Their Adherence to Laws, Policies, and Procedures (Release Date: December 2013)

Recommendation #7 To: University, California State

To effectively monitor and ensure that the campuses set self-supported fees in accordance with state law and Executive Order 1054, the Chancellor's Office should immediately take the following action: direct its internal audit staff to periodically conduct audits of the campuses' self-supported extended education fees to determine the appropriateness of the fees, including the methodology the campuses use to set the fees and the inventory they report to the Chancellor's Office.

60-Day Agency Response

At the January 28-29, 2014 Board of Trustees meeting, the board approved an internal audit of Continuing Education. The proposed audit scope will include review of the processes for administration of continuing education and extended learning operations as self-supporting entities; budgeting procedures, fee authorizations, and selection and management of courses; faculty workloads and payments to faculty and other instructors; enrollment procedures and maintenance of student records; and reporting of continuing education activity and maintenance of Continuing Education Revenue Fund contingency reserves.

California State Auditor's Assessment of 60-Day Status: Fully Implemented

All Recommendations in 2012-113

Agency responses received are posted verbatim.