Report 2011-120 Recommendation 14 Responses

Report 2011-120: California Department of Transportation: Its Poor Management of State Route 710 Extension Project Properties Costs the State Millions of Dollars Annually, Yet State Law Limits the Potential Income From Selling the Properties (Release Date: August 2012)

Recommendation #14 To: Transportation, Department of

To ensure that the repairs it makes to the SR 710 properties are necessary and reasonable, Caltrans should incorporate roof assessments as part of its annual field inspections of the properties.

1-Year Agency Response

Caltrans District 7 management provided staff with instructions on the procedures required to incorporate roof assessments as part of the annual field inspections. Please see Attachment 3 for a copy of the September 27, 2012, memo that includes the procedures and Attachment 4 for a copy of the June 24, 2013, memo "Property Management Roof Inspection Procedures."

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

Caltrans stated that it incorporated roof assessments as part of its annual inspections of properties. Caltrans also provided a copy of the form that staff must complete for roof assessment requests.

California State Auditor's Assessment of 6-Month Status: Partially Implemented

Caltrans did not provide a copy of the procedures it issued to staff requiring them to incorporate roof assessments as part of the annual inspections and instructing them on how to use the form.

60-Day Agency Response

Caltrans stated that it incorporated roof assessments as part of its annual inspections of properties. Caltrans also stated that it is on track to complete the specific policy and procedures to ensure compliance by December 31, 2012. (See 2013-406, p. 171)

California State Auditor's Assessment of 60-Day Status: Partially Implemented

All Recommendations in 2011-120

Agency responses received after June 2013 are posted verbatim.