Senior Personnel Specialist/Personnel Specialist
Senior Personnel Specialist/Personnel Specialist
Sacramento, CA
Final Filing Date: September 16, 2024
Who are we?
We are the independent oversight arm of the California State Legislature and the custodians of California’s Whistleblower Hotline. Our mission is to provide objective evaluations and effective solutions that enhance the transparency, accountability, and performance of California government for the people it serves. We are trusted to produce unbiased, nonpartisan reports that provide recommendations to solve some of our state’s toughest problems.
At the California State Auditor’s Office, we believe that our mission to enhance transparency accountability, and performance of government also improves the live of Californians. The many people helping us achieve such a mission are the backbone and heart of out organization. We aspire to create a workplace that celebrates their incredible contributions and talents, and embraces their unique perspectives, identities, and values. We seek to develop an environment where everyone feels valued, respected and inspired in their commitment to public service.
Why should you join us?
- You want to be part of an agency that makes a difference for Californians and future generations.
- You want to work in a professional environment with a team dedicated to progressive human resources practices.
- You enjoy working in a collaborative and solution-oriented environment, and want to use your human resources knowledge to help others.
- You desire an annual salary range of $65,976 – $85,104*.
What will you do?
Under the general direction of the Assistant Human Resources Manager, the Senior Personnel Specialist is responsible for the full range of the most difficult, complex, and sensitive personnel transactions assignments. The incumbent has contact with a wide variety of office staff in addition to close contact with the Department of Human Resources (CalHR), State Controller’s Office (SCO), the State Personnel Board (SPB), and California Public Employee Retirement System (CalPERS) staff, personnel staff of other State departments, and with potential employees. The incumbent is expected to have extensive knowledge of and ability to apply relevant laws, rules, policies, and procedures.
Specifically, you will:
- Administer, review, analyze, and process all personnel/payroll transactions in accordance with civil service laws, rules, policies, and procedures for a roster of approximately 170 excluded employees.
- Compute and request salary advances; process judgments against wages; request and release supplemental payments; coordinate with the accounting desk for salary advances, and accounts receivable activities; and balance and certify the monthly master payroll.
- Initiate and complete transactions for Non-Industrial Disability Insurance (NDI), Industrial Disability Leave (IDL), Temporary Disability (TD), and worker’s compensation payments.
- Process benefits offered by the State of California for excluded employees.
- Track, collect forms, and maintain a variety of sensitive and confidential personnel files.
- Generate pre-written reports or create ad hoc reports for employment history, payment history, employer-sponsored deductions, leave accounting and position inventory through the Management Information Retrieval System.
Who are you?
- You have the ability to work under pressure on multiple tasks with short deadlines.
- You have experience processing payroll and benefits and experience with SCO’s payroll system or a similar payroll system.
- You are highly organized and have the ability to track multiple projects with competing priorities.
- You have the ability to develop strong working relationships and interact with all levels of staff and stakeholders in a customer service focused manner.
- You have experience working with sensitive and confidential information.
- You have the ability to interpret and accurately apply State and Federal laws, rules, policies, and procedures.
- You have experience in Microsoft Word/Outlook.
How do I join?
The California State Auditor is part of the merit-based California civil service selection system. To complete this process, you must do the following:
1
Take the Exam
If you are a current state employee with transfer eligibility, you can skip this step. If you are not a state employee, or your state classification is not eligible to transfer, you must take the exam to be considered for the position.
2
Submit an Application
Submit a completed State of California job application (STD. 678).
3
Submit a Statement of Qualifications (SOQ)
Submit a Statement of Qualifications (SOQ) responding to the two questions below using specific examples of your education, training and experience. Your responses will help us determine who to interview for the position. Limit your response for both questions to one page total using 11 or 12 point font. We will not consider applications that do not include responses to the questions, or fail to follow this format.
- Describe your experience researching personnel-related laws, rules, and regulations including what resources you use to find answers for questions you do not know.
- Describe how you ensure you are providing excellent customer service.
Apply Online
You can submit your complete application package via your CalCareer account.
Apply by Mail
California State Auditor
Human Resources Office
621 Capitol Mall, Suite 1200
Sacramento, California 95814
*Willing to consider a Personnel Specialist classification for recruitment purposes; duties will be adjusted accordingly. The annual salary for a Personnel Specialist is $46,956 – $77,844. The examination for this level can be found on CalHR’s website.
The Fine Print
Individuals who are eligible for a Training and Development assignment may also be considered for this position. Current state employees with eligibility are encouraged to apply. Additional hires may be made from this bulletin if positions become available. Failure to submit the required documentation may result in disqualification from the hiring process.
This position is eligible for participation in the office’s hybrid telework program. Work at the alternate work location must be in California and conducted in a space that is ergonomically sound, private, distraction-free, and has safe working conditions to be eligible to telework.
Any applicant receiving a conditional job offer will be subject to a background check, fingerprinting, and an inquiry to the California Department of Justice to disclose criminal records prior to appointment. State Auditor’s Office employees are excluded from collective bargaining. The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free state workplace. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the state, the rules governing civil service, and the special trust placed in public servants. This position is not eligible for a visa sponsorship. Applicants must be authorized to work in the US without the need for a visa sponsorship by the start date of employment. The California State Auditor’s Office is not an E-Verify employer.
