Administrative and Fiscal Projects Specialist (Staff Services Manager I)
Administrative and Fiscal Projects Specialist (Staff Services Manager I)
Sacramento, CA
Final Filing Date: April 16, 2025
Who are we?
We are the independent oversight arm of the California State Legislature and the custodians of California’s Whistleblower Hotline. Our mission is to provide objective evaluations and effective solutions that enhance the transparency, accountability, and performance of California government for the people it serves. We are trusted to produce unbiased, nonpartisan reports that provide recommendations to solve some of our state’s toughest problems.
At the California State Auditor’s Office, we believe that our mission to enhance the transparency, accountability, and performance of government also improves the lives of Californians. The many people helping us achieve this mission are the backbone and heart of our organization. We aspire to create a workplace that celebrates their incredible contributions and talents, and embraces their unique perspectives, identities, and values. We seek to develop an environment where everyone feels valued, respected and inspired in their commitment to public service.
Why should you join us?
- You want to make a difference for Californians and future generations.
- You are highly collaborative, solution-oriented, and a strong communicator.
- You possess strong writing skills and thrive when working under pressure.
- You desire a monthly salary range of $6,963-$8,650 with a 5% pay differential as well as a longevity bonus.
What will you do?
As the Administrative and Fiscal Projects Specialist, you will function as a highly skilled professional and will conduct business support services activities of the Fiscal and Business Services branch. You will work independently and use good judgment to produce accurate, high quality work products, manage multiple tasks and priorities, meet due dates, establish and maintain effective working relationships, and have good oral and written communication skills. Specifically, you will:
- Conduct and coordinate complex and high-level and/or highly visible projects that require collaboration, problem solving, analysis and discretion. Provide recommendations, to ensure continuous business operations, effectiveness and process improvements
- Create and maintain written process, procedures, policies and workflows to streamline and improve efficiency within Fiscal and Business Services.
- Conduct and prepare various complex and detailed reports, documents and procedural manuals including but not limited to procurement, contracting, FI$Cal, travel, fiscal and business services.
- Independently analyze, implement, and maintains the office forms management program, ensuring efficient and economical collection of information in accordance with laws, rules and regulations.
- Develop and maintain processes and procedures for management of office forms.
- Attend quarterly statewide form council meetings with external agencies to research, analyze, and develop solutions to forms related problems.
- Serve as a backup on contract development and execution. Performs the most complex and sensitive work of developing and executing contracts for IT and non-IT services.
Who are you?
- You have experience using a variety of software including Microsoft 365, project management, and FI$Cal.
- You have strong analytical and communication skills with demonstrated experience synthesizing information and communicating in a clear and concise manner.
- You have experience managing multiple complex projects with competing deadlines.
- You have strong verbal and written communication skills.
- You have experience using research and information-gathering techniques; basic principles and practices of descriptive and inferential statistics.
- You have knowledge of principles and practices of organizational management including planning, organizing, accounting, auditing, and quantitative analysis methods.
- You have knowledge of research and information-gathering techniques; basic principles and practices of descriptive and inferential statistics; operations, procedures, and functions.
- You have the ability to establish and maintain positive working relationships.
How do I join?
The California State Auditor is part of the merit-based California civil service selection system. To complete this process, you must do the following:
1
Take the Exam
If you are a current state employee with transfer eligibility, you can skip this step. If you are not a state employee, or your state classification is not eligible to transfer, you must take the exam to be considered for the position.
2
Submit an Application
Submit a completed State of California job application (STD. 678) and resume.
3
Submit a Statement of Qualifications (SOQ)
Submit a Statement of Qualifications (SOQ) responding to the two questions below using specific examples of your education, training and experience. Your SOQ will help us determine who to interview for the position. Please limit your response to two pages. We will not consider applications that do not include responses to the questions or exceed the page limit.
- Describe your project management experience. Provide an example of a project that was a success.
- Describe your experience in writing policies, procedures, and/or guidelines, highlighting any experience you have in a state government setting. Provide an example of any challenges you faced in this work.
Apply Online
You can submit your complete application package via your CalCareer account.
Apply by Mail
California State Auditor
Human Resources Office
621 Capitol Mall, Suite 1200
Sacramento, California 95814
The Fine Print
Individuals who are eligible for a Training and Development assignment may also be considered for this position. Additional hires may be made from this bulletin if positions become available.
This position is eligible for participation in the office’s hybrid telework program. Work at the alternate work location must be conducted in a space that is ergonomically sound, private, distraction-free, and has safe working conditions to be eligible to telework.
Any applicant receiving a conditional job offer will be subject to a background check, fingerprinting, and an inquiry to the California Department of Justice to disclose criminal records prior to appointment. State Auditor’s Office employees are excluded from collective bargaining. The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free state workplace. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the state, the rules governing civil service, and the special trust placed in public servants. This position is not eligible for a visa sponsorship. Applicants must be authorized to work in the US without the need for a visa sponsorship by the start date of employment. The California State Auditor’s Office is not an E-Verify employer.
