Report 2007-102.2 Recommendation 2 Responses

Report 2007-102.2: California State University: It Is Inconsistent in Considering Diversity When Hiring Professors, Management Personnel, Presidents, and System Executives (Release Date: December 2007)

Recommendation #2 To: University, California State

To ensure that campuses employ consistent search processes and develop appropriate policies, the university should issue systemwide guidance on the hiring process for management personnel. In developing this guidance, the university should encourage campuses to identify alternatives to broaden the perspective of search committees and increase the reach of the search for management personnel positions. For instance, campuses could appoint women and minorities to search committees lacking diversity. Additionally, to ensure that it is meeting its responsibilities under federal regulations, the university should provide guidance to campuses on special efforts to ensure that women and minorities have equal opportunity to serve on search committees.

Annual Follow-Up Agency Response From October 2013

In December 2008, two webinars focusing on best practices in faculty and administrative (i.e., management) searches in the context of affirmative action and nondiscrimination were broadcast to the campuses. Additionally, "Faculty and Administrative Searches in the CSU," a two-module, on-demand web-based training, was completed in July 2010 and made available to campuses. The first module is titled "Non-Discrimination and Affirmative Action Programs." The second module is titled, "Conducting Successful Recruitments for Faculty and Administrators." Like the webinar broadcast in December 2008, these modules provide strategies for effectively recruiting for management positions, including encouraging campuses to appoint women and minorities to serve on search committees, consistent with laws and policies. These trainings are available at http://centralstationu.calstate.edu/howthingswork/. Written guidelines covering all phases of the search process for management and staff positions, from pre-recruitment to selection, were issued in October 2013 (Attachment A - 2007-102.2 - Recommendation 2). The written guidelines provide strategies for increasing the reach of searches for management positions, including training members of the search committee on campus recruitment policies as they relate to equity and affirmative action, broadly advertising the position in appropriate publications and websites, and publicizing the availability of positions at professional conferences and through professional organizations.

California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented

Annual Follow-Up Agency Response From September 2012

In December 2008, two webinars focusing on best practices in faculty and administrative (i.e., management) searches in the context of affirmative action and nondiscrimination were broadcast to the campuses. Additionally, “Faculty and Administrative Searches in the CSU," a two-module, on-demand web-based training, was completed in July 2010 and made available to campuses. The first module is titled “Non-Discrimination and Affirmative Action Programs. The second module is titled, “Conducting Successful Recruitments for Faculty and Administrators.” Like the webinar broadcasted in December 2008, these modules provide strategies for effectively recruiting for management positions, including encouraging campuses to appoint women and minorities to serve on search committees, consistent with laws and policies. These trainings are available at http://centralstationu.calstate.edu/howthingswork/. Written guidelines regarding the recruitment and hiring for staff and management positions have been drafted and are scheduled to be implemented January 2013.

California State Auditor's Assessment of Annual Follow-Up Status: Not Fully Implemented

All Recommendations in 2007-102.2

Agency responses received after June 2013 are posted verbatim.