Recurring Findings

Education: Recurring Less severe Noncompliance
Federal Program Issue First Year Reported
Department's Assertion Page Number
English Language Acquisition Grants Education requires local educational agencies (LEAs) to resolve all deficiencies noted during Categorical Program Monitoring site visits within 225 days. For 16 of 41 site visits tested, the LEAs were significantly late with their resolutions. In addition, Education was not prompt for an additional 8 of those 16 site visits tested in resolving the corrective actions once it received the resolutions. 2005-06
By June 30, 2011, Housing will send letters to grantees for monitoring done in calendar year 2010. By June 30, 2011, Housing will perform a risk assessment on all state recipients that have had significant activity and develop a plan to monitor the 20 highest-risk state recipients. By December 31, 2011, Housing will conduct on-site monitoring of these 20 highest-risk state recipients and send letters containing findings and concerns to the state recipients within 30 days of the monitoring visit. 175
Improving Teacher Quality State Grants Education requires local educational agencies (LEAs) to resolve all deficiencies noted during Categorical Program Monitoring site visits within 225 days. For 16 of 41 site visits tested, the LEAs were significantly late with their resolutions. In addition, Education was not prompt for an additional 8 of those 16 site visits tested in resolving the corrective actions once it received the resolutions. 2005-06
By June 30, 2011, Housing will send letters to grantees for monitoring done in calendar year 2010. By June 30, 2011, Housing will perform a risk assessment on all state recipients that have had significant activity and develop a plan to monitor the 20 highest-risk state recipients. By December 31, 2011, Housing will conduct on-site monitoring of these 20 highest-risk state recipients and send letters containing findings and concerns to the state recipients within 30 days of the monitoring visit. 175
Migrant Education - State Grant Program Education requires local educational agencies (LEAs) to resolve all deficiencies noted during Categorical Program Monitoring site visits within 225 days. For 16 of 41 site visits tested, the LEAs were significantly late with their resolutions. In addition, Education was not prompt for an additional 8 of those 16 site visits tested in resolving the corrective actions once it received the resolutions. 2005-06
By June 30, 2011, Housing will send letters to grantees for monitoring done in calendar year 2010. By June 30, 2011, Housing will perform a risk assessment on all state recipients that have had significant activity and develop a plan to monitor the 20 highest-risk state recipients. By December 31, 2011, Housing will conduct on-site monitoring of these 20 highest-risk state recipients and send letters containing findings and concerns to the state recipients within 30 days of the monitoring visit. 175
Title I Grants to LEAs (Local Educational Agencies) Education requires local educational agencies (LEAs) to resolve all deficiencies noted during Categorical Program Monitoring site visits within 225 days. For 16 of 41 site visits tested, the LEAs were significantly late with their resolutions. In addition, Education was not prompt for an additional 8 of those 16 site visits tested in resolving the corrective actions once it received the resolutions. 2005-06
By June 30, 2011, Housing will send letters to grantees for monitoring done in calendar year 2010. By June 30, 2011, Housing will perform a risk assessment on all state recipients that have had significant activity and develop a plan to monitor the 20 highest-risk state recipients. By December 31, 2011, Housing will conduct on-site monitoring of these 20 highest-risk state recipients and send letters containing findings and concerns to the state recipients within 30 days of the monitoring visit. 175
Child Care Mandatory and Matching Funds of the Child Care and Development Fund Cash Management. Education did not comply with the Cash Management Improvement Act (CMIA) agreement's unique funding techniques, which require federal funds to be requested after program payments have been made. 2006-07
To ensure that child care funding processes are consistent with the CMIA Agreement, Education will review the agreement and revise as necessary. 185
Child Care and Development Block Grant Cash Management. Education did not comply with the Cash Management Improvement Act (CMIA) agreement's unique funding techniques, which require federal funds to be requested after program payments have been made. 2006-07
To ensure that child care funding processes are consistent with the CMIA Agreement, Education will review the agreement and revise as necessary. 185
Career and Technical Education--Basic Grants to States Education requires local educational agencies (LEAs) to resolve all deficiencies noted during Categorical Program Monitoring site visits within 225 days. For 16 of 41 site visits tested, the LEAs were significantly late with their resolutions. In addition, Education was not prompt for an additional 8 of those 16 site visits tested in resolving the corrective actions once it received the resolutions. 2007-08
By June 30, 2011, Housing will send letters to grantees for monitoring done in calendar year 2010. By June 30, 2011, Housing will perform a risk assessment on all state recipients that have had significant activity and develop a plan to monitor the 20 highest-risk state recipients. By December 31, 2011, Housing will conduct on-site monitoring of these 20 highest-risk state recipients and send letters containing findings and concerns to the state recipients within 30 days of the monitoring visit. 175
Reading First State Grants Education outsources its subrecipient monitoring to a contractor, California Technical Assistance Centers (C-TAC). However, 1) the contractor's monitoring procedures focus on assisting local educational agencies (LEAs) with program implementation, as opposed to assessing their compliance with federal requirements; 2) C-TAC does not have any type of summary reports of findings to provide the LEAs or Education to document any issues noted or to convey deadlines to resolve any issues; 3) Education has no processes in place to review any detail of reported expenditures on a sample basis to ensure that federal funds were expended in accordance with U.S. Office of Management and Budget requirements. 2007-08
Education received an extension of the unused portion of the 2008-09 federal funds through September 2011. As such, Education will continue to work effectively with C-TAC and with Reading First Regional Technical Assistance Centers to oversee and improve the monitoring of LEAs involved in the Reading First program and to follow up promptly on known outstanding issues. 181
Twenty-First Century Community Learning Centers Education requires local educational agencies (LEAs) to resolve all deficiencies noted during Categorical Program Monitoring site visits within 225 days. For 16 of 41 site visits tested, the LEAs were significantly late with their resolutions. In addition, Education was not prompt for an additional 8 of those 16 site visits tested in resolving the corrective actions once it received the resolutions. 2007-08
By June 30, 2011, Housing will send letters to grantees for monitoring done in calendar year 2010. By June 30, 2011, Housing will perform a risk assessment on all state recipients that have had significant activity and develop a plan to monitor the 20 highest-risk state recipients. By December 31, 2011, Housing will conduct on-site monitoring of these 20 highest-risk state recipients and send letters containing findings and concerns to the state recipients within 30 days of the monitoring visit. 175
Career and Technical Education--Basic Grants to States Education does not have policies and procedures in place that narrate the procedures performed and the source of data used to complete the calculation of grant awards. 2008-09
Education will strengthen existing policies and procedures for calculating the amount of subgrants awarded to each LEA by developing a memo confirming the procedures performed and the source of data used to complete the calculation of grant awards. 165
Child Care Mandatory and Matching Funds of the Child Care and Development Fund Education requires local educational agencies (LEAs) to resolve all deficiencies noted during the Categorical Program Monitoring site visits within 225 days. For 16 of 41 site visits tested, Education received the proposed resolutions after 225 days. In addition, Education was not prompt in an additional 8 of those 16 site visits tested in resolving the corrective actions once it received proposed resolutions from LEAs. 2008-09
By June 30, 2011, Housing will send letters to grantees for monitoring done in calendar year 2010. By June 30, 2011, Housing will perform a risk assessment on all state recipients that have had significant activity and develop a plan to monitor the 20 highest-risk state recipients. By December 31, 2011, Housing will conduct on-site monitoring of these 20 highest-risk state recipients and send letters containing findings and concerns to the state recipients within 30 days of the monitoring visit. 186
Child Care and Development Block Grant Education requires local educational agencies (LEAs) to resolve all deficiencies noted during the Categorical Program Monitoring site visits within 225 days. For 16 of 41 site visits tested, Education received the proposed resolutions after 225 days. In addition, Education was not prompt in an additional 8 of those 16 site visits tested in resolving the corrective actions once it received proposed resolutions from LEAs. 2008-09
By June 30, 2011, Housing will send letters to grantees for monitoring done in calendar year 2010. By June 30, 2011, Housing will perform a risk assessment on all state recipients that have had significant activity and develop a plan to monitor the 20 highest-risk state recipients. By December 31, 2011, Housing will conduct on-site monitoring of these 20 highest-risk state recipients and send letters containing findings and concerns to the state recipients within 30 days of the monitoring visit. 186
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