Recurring Findings

Social Services: Recurring Significant Internal Control Deficiencies
Federal Program Issue First Year Reported
Department's Assertion Page Number
Adoption Assistance Social Services did not identify federal award information, such as the Catalog of Federal Domestic Assistance (CFDA) title and number, when issuing subawards to the counties for the programs listed above, excluding the Refugee Program. Additionally, Social Services does not send any notification to the counties regarding their subawards for the administrative expenses and the assistance payments they make to program beneficiaries. Further, Social Services did not provide all of the required federal award information in its contracts with its noncounty subrecipients. 2006-07
Partially corrected. Social Services will release an annual County Fiscal Letter that will provide the counties with the CFDA number as well as the federal grant terms and conditions, instructions for meeting the suspension and debarment requirements, and other applicable instructions from U.S. Office of Management and Budget (OMB) Circular A-133. 170
Child Welfare Services- State Grants Social Services did not identify federal award information, such as the Catalog of Federal Domestic Assistance (CFDA) title and number, when issuing subawards to the counties for the programs listed above, excluding the Refugee Program. Additionally, Social Services does not send any notification to the counties regarding their subawards for the administrative expenses and the assistance payments they make to program beneficiaries. Further, Social Services did not provide all of the required federal award information in its contracts with its noncounty subrecipients. 2006-07
Partially corrected. Social Services will release an annual County Fiscal Letter that will provide the counties with the CFDA number as well as the federal grant terms and conditions, instructions for meeting the suspension and debarment requirements, and other applicable instructions from U.S. Office of Management and Budget (OMB) Circular A-133. 170
Foster Care--Title IV-E Social Services did not identify federal award information, such as the Catalog of Federal Domestic Assistance (CFDA) title and number, when issuing subawards to the counties for the programs listed above, excluding the Refugee Program. Additionally, Social Services does not send any notification to the counties regarding their subawards for the administrative expenses and the assistance payments they make to program beneficiaries. Further, Social Services did not provide all of the required federal award information in its contracts with its noncounty subrecipients. 2006-07
Partially corrected. Social Services will release an annual County Fiscal Letter that will provide the counties with the CFDA number as well as the federal grant terms and conditions, instructions for meeting the suspension and debarment requirements, and other applicable instructions from U.S. Office of Management and Budget (OMB) Circular A-133. 170
Promoting Safe and Stable Families Social Services did not identify federal award information, such as the Catalog of Federal Domestic Assistance (CFDA) title and number, when issuing subawards to the counties for the programs listed above, excluding the Refugee Program. Additionally, Social Services does not send any notification to the counties regarding their subawards for the administrative expenses and the assistance payments they make to program beneficiaries. Further, Social Services did not provide all of the required federal award information in its contracts with its noncounty subrecipients. 2006-07
Partially corrected. Social Services will release an annual County Fiscal Letter that will provide the counties with the CFDA number as well as the federal grant terms and conditions, instructions for meeting the suspension and debarment requirements, and other applicable instructions from U.S. Office of Management and Budget (OMB) Circular A-133. 170
Refugee and Entrant Assistance- State Administered Programs Social Services did not identify federal award information, such as the Catalog of Federal Domestic Assistance (CFDA) title and number, when issuing subawards to the counties for the programs listed above, excluding the Refugee Program. Additionally, Social Services does not send any notification to the counties regarding their subawards for the administrative expenses and the assistance payments they make to program beneficiaries. Further, Social Services did not provide all of the required federal award information in its contracts with its noncounty subrecipients. 2006-07
Partially corrected. Social Services will release an annual County Fiscal Letter that will provide the counties with the CFDA number as well as the federal grant terms and conditions, instructions for meeting the suspension and debarment requirements, and other applicable instructions from U.S. Office of Management and Budget (OMB) Circular A-133. 170
TANF (Temporary Assistance for Needy Families) Social Services did not identify federal award information, such as the Catalog of Federal Domestic Assistance (CFDA) title and number, when issuing subawards to the counties for the programs listed above, excluding the Refugee Program. Additionally, Social Services does not send any notification to the counties regarding their subawards for the administrative expenses and the assistance payments they make to program beneficiaries. Further, Social Services did not provide all of the required federal award information in its contracts with its noncounty subrecipients. 2006-07
Partially corrected. Social Services will release an annual County Fiscal Letter that will provide the counties with the CFDA number as well as the federal grant terms and conditions, instructions for meeting the suspension and debarment requirements, and other applicable instructions from U.S. Office of Management and Budget (OMB) Circular A-133. 170
Adoption Assistance Social Services can improve the operating effectiveness of its internal controls over eligibility. Social Services should establish a quality control process to ensure staff in its Adoption Services are retaining the appropriate documentation to demonstrate it is following established internal control procedures and complying with federal laws and regulations. 2007-08
Fully corrected. The Adoptions Services Central Office has standardized the Adoption District Offices' closing case summary checklist. Prior to closing the case file, a supervisor is to review and sign all case closing review/summary sheets. In addition, Adoption Services has provided training to all Adoption District Office managers and supervisors to ensure awareness of the new form and protocol. 96
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