Recurring Findings

Social Services: Recurring Material Internal Control Deficiencies
Federal Program Issue First Year Reported
Department's Assertion Page Number
Child Welfare Services- State Grants Social Services did not comply with either of the suspension and debarment requirements included in the Administration for Children and Families grants’ terms and conditions. Additionally, Social Services has inadequate controls in place to ensure that it is aware of and complies with all federal procurement requirements. 2006-07
The 2007 finding is partially corrected. Social Services has a corrective action plan in place to for the 2008 finding. 119
Promoting Safe and Stable Families Social Services did not comply with either of the suspension and debarment requirements included in the Administration for Children and Families grants’ terms and conditions. Additionally, Social Services has inadequate controls in place to ensure that it is aware of and complies with all federal procurement requirements. 2006-07
The 2007 finding is partially corrected. Social Services has a corrective action plan in place to for the 2008 finding. 115
Promoting Safe and Stable Families Social Services did not comply with either of the suspension and debarment requirements included in the Administration for Children and Families grants’ terms and conditions. Additionally, Social Services has inadequate controls in place to ensure that it is aware of and complies with all federal procurement requirements. 2006-07
The 2007 finding is partially corrected. Social Services has a corrective action plan in place to for the 2008 finding. 118
Promoting Safe and Stable Families Social Services does not have processes and procedures to ensure that its noncounty subrecipients have met the OMB Circular A-133 audit requirements. 2006-07
Partially corrected. Social Services’ Contracts and Financial Analysis Bureau is updating contract language to reflect OMB Circular A-133 audit requirements 139
Refugee and Entrant Assistance- State Administered Programs Social Services cannot substantiate the payroll expenditures it charged to the Refugee Program in fiscal year 2006- 07 and 2007-08. 2006-07
Partially corrected. Social Services’ Refugee Programs Bureau (RPB) will continue the time study process for a period of one year from March 2008 through March 2009, using the results from the study for comparison to the percentages reported on the 2006–07 Time Reporting Summaries. 82
Refugee and Entrant Assistance- State Administered Programs Social Services did not comply with either of the suspension and debarment requirements included in the Administration for Children and Families grants’ terms and conditions. Additionally, Social Services has inadequate controls in place to ensure that it is aware of and complies with all federal procurement requirements. 2006-07
The 2007 finding is partially corrected. Social Services has a corrective action plan in place to for the 2008 finding. 115
Refugee and Entrant Assistance- State Administered Programs Social Services did not comply with either of the suspension and debarment requirements included in the Administration for Children and Families grants’ terms and conditions. Additionally, Social Services has inadequate controls in place to ensure that it is aware of and complies with all federal procurement requirements. 2006-07
The 2007 finding is partially corrected. Social Services has a corrective action plan in place to for the 2008 finding. 118
TANF (Temporary Assistance for Needy Families) Social Services did not comply with either of the suspension and debarment requirements included in the Administration for Children and Families grants’ terms and conditions. Additionally, Social Services has inadequate controls in place to ensure that it is aware of and complies with all federal procurement requirements. 2006-07
The 2007 finding is partially corrected. Social Services has a corrective action plan in place to for the 2008 finding. 118
TANF (Temporary Assistance for Needy Families) Social Services lacks adequate processes and procedures to ensure that it fulfills its pass-through responsibilities related to issuing management decisions for audit findings contained in the counties' OMB Circular A-133 audit reports. 2006-07
The 2007 finding is partially corrected. Social Services has a corrective action plan in place to for the 2008 finding. 145
TANF (Temporary Assistance for Needy Families) Social Services’ process for reviewing and authorizing county assistance expenditures does not provide reasonable assurance that federal funds were expended only for allowable activities and costs. 2006-07
Remains uncorrected/disagree with finding. Social Services does not concur with the recommendation that county assistance claims do not include adequate documentation to determine if costs are allowable. 71
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