To remedy the effects of the improper governmental activity substantiated in this report and to prevent it from recurring, Caltrans should ensure that accounting records accurately reflect the funds received and owed to Caltrans from the telecommunications companies.
Caltrans reported that it completed the reconciliation of the accounting records to accurately reflect the proper payments received and owed. In addition, Caltrans stated that it will continue to monitor the accounting records to ensure their accuracy.
Caltrans reported that is reconciling about 22 accounts as it had previously miscounted the number of accounts with outstanding balances. It again stated that many of these remaining accounts show a credit balance.
Caltrans reported it is still reconciling about 14 accounts. It stated that many of these remaining accounts show a credit balance.
Caltrans reported that it has reconciled 85 percent of the accounts to ensure that they accurately reflect the correct billing and payment amounts for the telecommunications companies.
Caltrans reported that it updated its internal property management system so that the accounting records accurately reflect the correct amounts owed by each telecommunications company that Caltrans should have billed to them. In addition, Caltrans stated that the accounting records already accurately reflect the funds received from each telecommunications company. However, Caltrans has not yet conducted a reconciliation to ensure that the correct amounts have been billed to the telecommunications companies and paid by them.