To recoup the payment and leave accumulations to which its employees were not entitled, Corrections and Correctional Health Care should reduce the accumulated leave balances of Employee A by 886 hours. If his accumulated leave balances are not sufficient, offset any remaining hours against future accumulations of leave.
Corrections reported that in November 2016 Employee A filed a lawsuit with the California Department of Human Resources. As a result, Corrections put on hold its collection efforts pending the outcome of the lawsuit.
Corrections reported that it voided 803 hours of compensating time off to account for the bulk of the leave to which Employee A was not entitled. In addition, Corrections stated that it intends to reduce other leave balances to account for the remaining leave to which the employee was not entitled. Consequently, Corrections stated that it sent an accounts receivable to be established by the State Controller's Office to begin the process to reduce Employee A's leave balances.
Corrections reported that it is moving forward with the collection process for Employee A.
Corrections reported that it denied Employee A's grievance and stated that its human resources office is awaiting notification of the denial to Employee A before its begins the collection process.
Corrections reported that Employee A filed a grievance in November 2015 regarding having his leave balances reduced; thus, its effort to reduce Employee A's leave balances are on hold until the grievance is resolved.
Corrections reported that in October 2015 Prison 1 issued to Employee A a notice of accounts receivable. Corrections stated that Employee A had 15 days to respond before the prison establishes an accounts receivable with the State Controller's Office to recover the overpayment.
Corrections reported that it is reviewing Employee A's time sheets to determine if it needs to make adjustments to his leave balances. It intends to complete its review by November 30, 2015.