Report I2010-1045 Recommendation 5 Responses
Report I2010-1045: California Department of Corrections and Rehabilitation and California Correctional Health Care Services: Both Agencies Wasted State Resources by Improperly Accounting for Leave Taken by Their Employees (Release Date: June 2013)
Case Number I2010-1045
Recommendation #5 To: Correctional Health Care Services, California
In instances where the audit has determined that an employee's leave balance was mischarged but the employee subsequently departed state service, take appropriate measures to remedy any resulting incorrect compensation of the employee for unused leave upon his or her departure, including by seeking repayment of any amount overpaid to the employee.
Agency Response From November 2014
Correctional Health Services provided information to us that showed it had identified one former employee whose leave balance was mischarged. In addition, it provided documentation that showed the former employee repaid $1,425 to the State as a result of the overpayment.
California State Auditor's Assessment of Status: Fully Implemented
Agency Response From September 2014
Even though we requested previously that Correctional Health Services provide us with additional information regarding its efforts to implement this recommendation, it did not provide us with sufficient evidence to ensure that it had taken appropriate measures to remedy the incorrect compensation of all employees whose leave balances were mischarged but the employees subsequently had departed state service.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From February 2014
Even though we requested previously that Correctional Health Services provide us with additional information regarding its efforts to implement this recommendation, it did not provide us with sufficient evidence to ensure that it had taken appropriate measures to remedy the incorrect compensation of all employees whose leave balances were mischarged but the employees subsequently had departed state service.
California State Auditor's Assessment of Status: Partially Implemented
Agency Response From November 2013
Correctional Health Services reported that it has adjusted the leave balances of employees that its audit discovered had incorrect leave balances when they separated from state service and, therefore, were paid an incorrect amount of compensation for unused leave. It subsequently notified these employees of the adjustments made and stated that it might establish accounts receivable to collect overpayments made to the employees based on their incorrect leave balances. Correctional Health Services consequently opined that it had fully implemented the recommendation. However, Correctional Health Services provided no evidence confirming its actions and thus far has not acted to collect overpayments resulting from employees having an incorrect leave balance when separating from state service. We therefore requested additional information from Correctional Health Services but it has not yet provided the information.