Report I2008-0805 All Recommendation Responses

Report I2008-0805: California Prison Health Care Services: Improper Contracting Decisions and Poor Internal Controls (Release Date: January 2009)

Case Number I2008-0805

Recommendation #1 To: Correctional Health Care Services, California

To ensure the consistent application of proper contracting procedures for acquiring IT goods and services, Prison Health Services should require employees with procurement and contracting responsibilities to attend training at regular intervals regarding state contracting processes.

Case Number I2008-0805

Recommendation #2 To: Correctional Health Care Services, California

To ensure the consistent application of proper contracting procedures for acquiring IT goods and services, Prison Health Services should formally communicate to purchasing and contracting staff at Prison Health Services and Corrections the meaning of the federal court?s waiver order and the correct procedures that must be followed to use the alternative contracting processes approved by the court.

Case Number I2008-0805

Recommendation #3 To: Correctional Health Care Services, California

To ensure the consistent application of proper contracting procedures for acquiring IT goods and services, Prison Health Services should develop and document contracting procedures for staff to follow when acquiring IT goods and services under existing state processes.

Case Number I2008-0805

Recommendation #4 To: Correctional Health Care Services, California

To ensure the consistent application of proper contracting procedures for acquiring IT goods and services, Prison Health Services should develop and document the contracting procedures for staff to follow when acquiring IT goods and services under each of the three alternative contracting processes approved by the federal court.

Case Number I2008-0805

Recommendation #5 To: Correctional Health Care Services, California

To ensure the consistent application of proper contracting procedures for acquiring IT goods and services, Prison Health Services should specify in writing who at Prison Health Services has authority to sign contracts and purchase orders under the state and alternative contracting processes, and distribute this information to employees who have responsibilities regarding procurement.

Case Number I2008-0805

Recommendation #6 To: Correctional Health Care Services, California

To ensure the consistent application of proper contracting procedures for acquiring IT goods and services, Prison Health Services should establish internal procedures to ensure there is documentation of approval from the receiver or his designee to make an acquisition under each of the three alternative contracting processes.

Case Number I2008-0805

Recommendation #7 To: Correctional Health Care Services, California

To ensure the consistent application of proper contracting procedures for acquiring IT goods and services, Prison Health Services should ensure that prior to staff selecting a method for acquiring an IT good or service, the proposed acquisition is reviewed by an appropriate staff member to evaluate whether the method of acquisition is proper.

Case Number I2008-0805

Recommendation #8 To: Correctional Health Care Services, California

To ensure the consistent application of proper contracting procedures for acquiring IT goods and services, Prison Health Services should ensure that when contracts and purchase orders are being processed by staff at either Prison Health Services or Corrections for IT goods and services, an appropriate staff member will evaluate the proposed acquisition to determine whether it is proper and has the authority to halt the acquisition until any suspected impropriety has been resolved.

Case Number I2008-0805

Recommendation #9 To: Corrections and Rehabilitation, Department of

To ensure that the State follows applicable contracting laws, Corrections should establish a protocol for communicating with Prison Health Services? executive management when it becomes aware of any potential violations of state contracting laws.

All Recommendations in I2008-0805


Report type

Report type
















© 2013, California State Auditor | Privacy Policy | Conditions of Use | Download Adobe PDF Reader