Report 2020-032 All Recommendation Responses

Report 2020-032: Clery Act: Some California Colleges and Universities Are Not Accurately Reporting Campus Crime Statistics and Safety Policies as Federal Law Requires (Release Date: May 2021)

Recommendation #1 To: University of California, Irvine

To ensure that it accurately reports crime statistics in its annual security report, Irvine should, by November 2021, strengthen its written procedures to clearly describe the processes it will follow for identifying and reporting Clery reportable crimes and ensure that its staff follows them.

6-Month Agency Response

UCIPD, UCI Compliance and UCI Campus Counsel convened and updated the UCI Clery Act Compliance Procedures. The procedures were also reviewed by a third party with expertise in Clery Act compliance. The updated procedures were published on the UCI Policies and Procedures webpage on October 8, 2021. http://policies.uci.edu/policies/procs/905-50.php. To ensure that staff follow the procedures UCI included a quarterly review of Clery crime classifications within the UCI Clery Act procedures.

UCI considers this recommendation as completed.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

UCI will create, by November 2021, clear written procedures to its existing Clery Act Compliance Procedures; setting forth the process on how to identify and report Clery reportable crimes and will ensure UCI's staff follows them. The persons responsible for creating and implementing these additional procedures are: UCIPD representative, Compliance Representative, and Campus Counsel Representative. UCI will convene campus partners in August with an October 1 goal date for completion.

California State Auditor's Assessment of 60-Day Status: Pending

Recommendation #2 To: San Joaquin Delta College

To ensure that it accurately reports crime statistics in its annual security report, San Joaquin should, by November 2021, strengthen its written procedures to clearly describe the processes it will follow for identifying and reporting Clery reportable crimes and ensure that its staff follows them.

6-Month Agency Response

We have established a written document that each reviewer is mandated to complete as part of a case review. Designed as a check-off list, it provides consistency in the manner in which reports are reviewed through the Clery lens. Additionally, we have provided the "Collecting, Classifying, and Counting Reference Guide" from the Clery Center, to assist our entire staff in better understanding Clery and how to properly account for those crimes.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

We are currently developing a checklist that will provide uniformity across the report writing and review process. Partnered with newly issued flip charts from The Clery Center for the Collection, Classifying, and Counting of Clery data, we believe this solution will ensure accuracy.

California State Auditor's Assessment of 60-Day Status: Pending

Recommendation #3 To: Santa Clara University

To ensure that it accurately reports crime statistics in its annual security report, Santa Clara should, by November 2021, strengthen its written procedures to clearly describe the processes it will follow for identifying and reporting Clery reportable crimes and ensure that its staff follows them.

6-Month Agency Response

The University has fully implemented the 2020-032 recommendation:

"To ensure that it accurately reports crime statistics in its annual security report, Santa Clara should, by November 2021, strengthen its written procedures to clearly describe the processes it will follow for identifying and reporting Clery reportable crimes and ensure that its staff follows them."

Responses are detailed below:

Updated the Campus Safety Services "Jeanne Clery Campus Security Act Policy 806" to reflect the updated title for the role responsible for Clery Act Compliance.

The University has also updated the following Daily, Weekly, Monthly, and Annual procedures to reflect the the updated title for the role responsible for Clery Act Compliance, as well as new and/or updated procedures to accurately gather Clery Act Crimes statistics for the Annual Security & Fire Safety Report. As well as crimes or alleged crimes for inclusion in the Daily Crime and Fire Log.

Daily:

ARMS Report Review

Daily Crime & Fire Log

Maxient Case Review

Weekly:

ARMS Report Review

Daily Crime & Fire Log

Maxient Case Review

Athletics Travel Data

SCPD Crime Data

Monthly:

ARMS Report Review

Daily Crime & Fire Log

Maxient Case Review

Athletics Travel Data

SCPD Crime Data

Annual:

CSA Notifications 1 & 2

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

The University is currently in the process of ensuring that it accurately reports crime statistics in its annual security report by strengthening its written procedures to clearly describe the processes it will follow for identifying and reporting Clery reportable crimes. This recommendation will be fully implemented by the due date of November 2021.

California State Auditor's Assessment of 60-Day Status: Pending

Recommendation #4 To: Sonoma State University

To ensure that it accurately reports crime statistics in its annual security report, Sonoma should, by November 2021, strengthen its written procedures to clearly describe the processes it will follow for identifying and reporting Clery reportable crimes and ensure that its staff follows them. Sonoma's procedures should direct its Clery coordinator to obtain additional information about potentially reportable crimes when the initial information submitted by campus security authorities is inconclusive.

6-Month Agency Response

Sonoma State University has developed a Clery Act Guidebook to document our process for identifying and reporting Clery reportable crimes and implemented a training program for Campus Security Authorities. The procedure also includes the process for the Clery coordinator to obtain additional information about potential Clery reportable crimes.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

Sonoma State University is in the process of improving its written procedures to clearly describe the processes it will follow for identifying and reporting Clery reportable crimes.

California State Auditor's Assessment of 60-Day Status: Pending

Recommendation #5 To: Santa Clara University

To ensure that its crime log is accurate, by July 2021 Santa Clara should do the following:

- Require its Clery coordinator to include all crimes in its daily crime log as it becomes aware of those crimes, such as when it receives crime reports from local law enforcement agencies.

- Require its Clery coordinator to periodically review the version of the crime log posted on its website to ensure that it aligns with Santa Clara's official crime log.

60-Day Agency Response

Santa Clara University's Daily Crime & Fire Log includes crimes and alleged crimes. Each entry will contain information on the nature, date, time, general location of each crime that occurs within the institution's Clery Geography and at times from the Campus Safety Services' patrol jurisdiction.

Entries will be made within two business days of the report of the information, unless the disclosure is prohibited by law or would jeopardize the confidentiality of the victim.

The University will include in its Daily Crime and Fire Log data of crimes and alleged crimes that are submitted to Campus Safety Services or the Clery Coordinator by local police agencies or the EEO and Title IX Office.

The University's Emergency Planning Manager who manages Clery Act Compliance, will review data daily to ensure alignment between the internal reporting program and the published Daily Crime & Fire Log posted at scu.edu/clery.

California State Auditor's Assessment of 60-Day Status: Fully Implemented

In addition to the steps it reports taking in its response, Santa Clara provided updated crime logs procedures, which indicate that a single version of the log will be used for official internal tracking as well as public posting. If followed, this change will address some of the inconsistencies we identified during our audit.

Recommendation #6 To: Sonoma State University

To ensure that its crime log includes all reported crimes, Sonoma should, by July 2021, develop and implement procedures for maintaining its crime log.

1-Year Agency Response

Sonoma State University has developed updated procedures for maintaining the crime log to ensure it includes all reported crimes. The procedures were implemented in December 2021.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

Sonoma State University has developed updated procedures for maintaining the crime log to ensure it includes all reported crimes. We are currently working to implement those procedures.

California State Auditor's Assessment of 6-Month Status: Partially Implemented

Although Sonoma State provided a copy of its procedures for maintaining its crime log, it indicated that it has not yet implemented these procedures.

60-Day Agency Response

Sonoma State University has developed updated procedures for maintaining the crime log to ensure it includes all reported crimes. We are currently working to implement those procedures.

California State Auditor's Assessment of 60-Day Status: Partially Implemented

Although Sonoma State provided us a copy of its new crime log procedures, it indicated in its response that it has not yet implemented them. We look forward to reviewing the implementation status of these procedures when Sonoma State provides us its next update in November 2021.

Recommendation #7 To: Alliant International University

To ensure that all security policies are included in its annual security report, Alliant should, by November 2021, establish procedures requiring its staff to review all security policies for compliance with the Clery Act requirements, identify missing or inadequate policies, correct them, and ensure that they are disclosed to the public in compliance with federal law.

6-Month Agency Response

Alliant International University Executive Leadership team approved and issued a policy on September 27, 2021 with detailed procedures for development of the Annual Campus Security Report as well as to guide the coordination of efforts by the University in the process of identifying, investigating, and recording reportable crimes by members of the University Community and to guide the development of policies and procedures that support campus safety.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

University Response

Alliant has updated our ASR with all required policy information and republished to our community as of June 24, 2021. The updated report has expanded descriptions of campus safety programming and sexual assault prevention programming and expanded descriptions of the disciplinary process used in sexual misconduct cases.

California State Auditor's Assessment of 60-Day Status: Partially Implemented

Although Alliant provided us a copy of its annual security report with updated security policies, it has not yet established procedures requiring its staff to review all security policies for compliance with the Clery Act requirements, identify missing or inadequate policies, correct them, and ensure that they are disclosed to the public in compliance with federal law. We include these steps in our recommendation to help ensure that Alliant maintains accurate security reports into the future, when its policies and reporting requirements may change.

Recommendation #8 To: Canada College

To ensure that all security policies are included in its annual security report, Caņada should, by November 2021, establish procedures requiring its staff to review all security policies for compliance with the Clery Act requirements, identify missing or inadequate policies, correct them, and ensure that they are disclosed to the public in compliance with federal law.

1-Year Agency Response

Annual Response (Recommendation 8)

Relevant policies and procedures related to campus safety have been reviewed by members of the Task Force, including the Caņada College Vice President of Student Services, Vice President of Administrative Services, College Public Safety Captain, San Mateo County Community College District Chief of Public Safety and Vice Chancellor/Chief of Staff. The 2021 Report includes updated security policies and procedures. All requisite updates related to missing programs, events, resources, and outdated policies (e.g., SMCCCD Sexual Harassment Administrative Procedures 3434) have been updated and uploaded to our college website. Requisite policy updates were reviewed in alignment with the San Mateo County Community College District (SMCCCD) process for formal policy review and updates. All text from the 6-month update is also located in the Annual Security Report for the college that is also uploaded on the website.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

Relevant policies and procedures related to campus safety are being reviewed by members of the Task Force, including the Caņada College Vice President of Student Services, Vice President of Administrative Services, College Public Safety Captain, Vice Chancellor/Chief of Staff, and San Mateo County Community College District Chief of Public Safety, and Vice Chancellor/Chief of Staff. The Task Force has also expanded to include the College Medical Director, Dean of Counseling, Dean of Enrollment Services & Support Programs, and Student Life & Leadership Manager. The 2021 Report includes updated security policies and procedures. The Task Force is in the process of finalizing additional updates related to missing programs, events, resources, and outdated policies (e.g., SMCCCD Sexual Harassment Administrative Procedures 3434). Requisite policy updates will be reviewed in alignment with the San Mateo County Community College District (SMCCCD) process for formal policy review and updates in the prescribed timeline noted below:

November 2021 - College website temporary updates to compliance roles and responsibilities

December 2021 - College review of local appointments and updates, in alignment with SMCCCD

February 2021 - District Participatory Governance Council (DPGC) first review of draft updates

February 2021 - DPGC gathers college constituency feedback

March 2021 - DPGC second review and recommendations to draft policy updates

March or April 2021 - Board of Trustees review and possible action for draft policy updates

April or May 2021 - Caņada College landing page updated based on Board action

Additional text regarding the College's ongoing efforts to provide annual and recurring programming and resources for the college will be incorporated into the updated 2021 Annual Security Report by Spring 2022. Draft language for these ongoing educational resources is included as an addendum to this submission.

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

The Caņada College Vice President of Student Services and Vice President of Administrative Services, together with the San Mateo County Community College District Chief of Public Safety and Vice Chancellor/Chief of Staff, have brought together a Task Force of college leaders to address the recommendations embedded in this Clery Act Audit report. Members of the Task Force include representatives from key areas of the college that overlap with the various recommendations from the report, including Title IX, Student Life, Counseling, Health Center, and other college areas. The Task Force has met in both one-on-one check-ins and meetings with the lead facilitators to establish a timeline of research and progress reports before submitting an in-depth update by November 2021. More details regarding implementation updates for each recommendation will be submitted by the six month update timeline.

California State Auditor's Assessment of 60-Day Status: Pending

Recommendation #9 To: San Joaquin Delta College

To ensure that all security policies are included in its annual security report, San Joaquin should, by November 2021, establish procedures requiring its staff to review all security policies for compliance with the Clery Act requirements, identify missing or inadequate policies, correct them, and ensure that they are disclosed to the public in compliance with federal law.

6-Month Agency Response

Our ASR has been completely re-written and expanded to include all of the recommendations noted in the audit. A copy of the completed report was disclosed to the public on October 1, 2021, and is currently available for download at police.deltacollege.edu. Two particular cases that were, in the opinion of the auditors, under and over-reported, were also corrected during the entry into the Campus Safety Survey website, which was also completed on October 01, 2021.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

Prior to the audit, the District was already in the process of updating its policies. They are currently being reviewed by our lawyers and are going through the shared governance process. While our goal is to have them completed by 11/27/2021, the shared governance process can be unpredictable and we would like to err on the side of caution.

California State Auditor's Assessment of 60-Day Status: Pending

Recommendation #10 To: Sonoma State University

To ensure that all security policies are included in its annual security report, Sonoma should, by November 2021, establish procedures requiring its staff to review all security policies for compliance with the Clery Act requirements, identify missing or inadequate policies, correct them, and ensure that they are disclosed to the public in compliance with federal law.

6-Month Agency Response

Sonoma State University has developed a Clery Act Guidebook to assist with reviewing all security policies for compliance with Clery Act requirements, identifying and correcting inadequate policies, and ensuring disclosed to the public in compliance with federal law. In addition, the university has begun utilizing and Annual Security Report (ASR) checklist to ensure our ASR meets all requirements.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

Sonoma State University is in the process of establishing procedures requiring staff to review all security policies for compliance with the Clery Act requirements, identify missing or inadequate policies, correct them, and ensure that they are disclosed to the public in compliance with federal law.

California State Auditor's Assessment of 60-Day Status: Pending

Recommendation #11 To: University of California, Irvine

To ensure that all security policies are included in its annual security report, Irvine should, by November 2021, establish procedures requiring its staff to review all security policies for compliance with the Clery Act requirements, identify missing or inadequate policies, correct them, and ensure that they are disclosed to the public in compliance with federal law.

6-Month Agency Response

UCI updated the Clery Act Compliance Procedures and identified that campus partners will report to the Clery Act Compliance Program Manager and Chief of Police (or designee) any updates to security policies summarized in the ASR. The UCI Clery Act Compliance Procedures were published on October 8, 2021 on the UCI's Campus Policies and Procedures page. http://policies.uci.edu/policies/procs/905-50.php

UCI considers this recommendation as completed.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

We reviewed Irvine's updated policies and procedures and confirmed they require staff to review security policies. We also confirmed that UCI addressed the missing or inadequate policies we identified.

60-Day Agency Response

UCI will create, by November 2021, additional procedures to the existing Clery Act Compliance Procedures; setting forth the process of an annual review of all security policies. The persons responsible for creating and implementing these additional procedures are: UCIPD representative, Compliance Representative and Campus Counsel Representative. UCI will convene campus partners in August with an October 1 goal date for completion.

UCI identified and updated the inadequate policies in the 2020 Annual Security Report and updated the crime statistic errors that were noted in the State Auditor's report. The updated 2020 Annual Security Report was re-issued to the UCI campus and the UCI Health Campus on June 29, 2021 and is available on the UCIPD website at https://www.police.uci.edu/clery/annual-reports/uci_security_report.pdf

UCI updated its Campus Safety Plan on July 8, 2021 and it is posted on the UCIPD website at https://www.police.uci.edu/_docs/campus_safety_plan_2021.pdf. The person responsible for maintaining the campus safety plan is a representative from UCIPD and will review the Campus Safety Plan annually.

California State Auditor's Assessment of 60-Day Status: Partially Implemented

Irvine updated its 2020 annual security report and campus safety report to correct the inadequate policies we identified. However, Irvine indicated that it has not yet completed its updated procedures to address the remaining portion of the recommendation. We look forward to reviewing these procedures when Irvine submits its next update in November 2021.

Recommendation #12 To: Alliant International University

To ensure that it is fully compliant with state law, Alliant should, by November 2021, develop all required policies related to campus safety.

60-Day Agency Response

University Response

Alliant has updated our ASR with all required policy information and republished to our community as of June 24, 2021. The updated report has expanded descriptions of campus safety programming and sexual assault prevention programming and expanded descriptions of the disciplinary process used in sexual misconduct cases.

California State Auditor's Assessment of 60-Day Status: Fully Implemented

We reviewed Alliant's updated report, which is also available on its website, and confirmed that it now includes the required policies that were missing at the time of our review.

Recommendation #13 To: Canada College

To ensure that it is fully compliant with state law, Caņada should, by November 2021, develop all required policies related to campus safety.

Annual Follow-Up Agency Response From October 2022

We all sections with the exception of the following:

4. Requirement: Education Code: 67380(a)(4) - Post Campus Safety Plan Require the appropriate officials at each campus within their respective jurisdictions to prepare, prominently post, and copy for distribution on request, a campus safety plan that sets forth all of the following: the availability and location of security personnel, methods for summoning assistance of security personnel, any special safeguards that have been established for particular facilities or activities, any actions taken in the preceding 18 months to increase safety, and any changes in safety precautions expected to be made during the next 24 months. For purposes of this section, posting and distribution may be accomplished by including relevant safety information in a student handbook or brochure that is made generally available to students.

Question: Does the Canada College have such a plan with the information listed above?

The Emergency Operations Plan and Public Safety related information is contained in several areas of our District Websites. We will add the same information into our College's website and student handbook.

5. Education Code: 67385(c) - Procedure or Protocols annual review and as necessary update The written procedure or protocols adopted pursuant to subdivision (a) shall be reviewed annually, and updated as necessary in collaboration with sexual assault counselors and student, faculty, and staff representatives.

A statement of annual review will be added to the related policy.

California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented

After submitting its response, Canada staff provided evidence that it had, in fact, developed all required policies.

1-Year Agency Response

Annual Response (Recommendation 13)

Relevant policies and procedures related to campus safety have been reviewed by members of the Task Force, including the Caņada College Vice President of Student Services, Vice President of Administrative Services, College Public Safety Captain, San Mateo County Community College District Chief of Public Safety and Vice Chancellor/Chief of Staff. The 2021 Report includes updated security policies and procedures. All requisite updates related to missing programs, events, resources, and outdated policies (e.g., SMCCCD Sexual Harassment Administrative Procedures 3434) have been updated and uploaded to our college website. Requisite policy updates were reviewed in alignment with the San Mateo County Community College District (SMCCCD) process for formal policy review and updates. All text from the 6-month update is also located in the Annual Security Report for the college that is also uploaded on the website.

California State Auditor's Assessment of 1-Year Status: Partially Implemented

Although Canada updated some of its policies and procedures, it did not fully update all of those we identified.

6-Month Agency Response

Relevant policies and procedures related to campus safety are being reviewed by members of the Task Force, including the Caņada College Vice President of Student Services, Vice President of Administrative Services, College Public Safety Captain, Vice Chancellor/Chief of Staff, and San Mateo County Community College District Chief of Public Safety, and Vice Chancellor/Chief of Staff. The Task Force has also expanded to include the College Medical Director, Dean of Counseling, Dean of Enrollment Services & Support Programs, and Student Life & Leadership Manager. The 2021 Report includes updated security policies and procedures. The Task Force is in the process of finalizing additional updates related to missing programs, events, resources, and outdated policies (e.g., SMCCCD Sexual Harassment Administrative Procedures 3434). Requisite policy updates will be reviewed in alignment with the San Mateo County Community College District (SMCCCD) process for formal policy review and updates in the prescribed timeline noted below:

November 2021 - College website temporary updates to compliance roles and responsibilities

December 2021 - College review of local appointments and updates, in alignment with SMCCCD

February 2021 - District Participatory Governance Council (DPGC) first review of draft updates

February 2021 - DPGC gathers college constituency feedback

March 2021 - DPGC second review and recommendations to draft policy updates

March or April 2021 - Board of Trustees review and possible action for draft policy updates

April or May 2021 - Caņada College landing page updated based on Board action

Additional text regarding the College's ongoing efforts to provide annual and recurring programming and resources for the college will be incorporated into the updated 2021 Annual Security Report by Spring 2022. Draft language for these ongoing educational resources is included as an addendum to this submission.

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

The Caņada College Vice President of Student Services and Vice President of Administrative Services, together with the San Mateo County Community College District Chief of Public Safety and Vice Chancellor/Chief of Staff, have brought together a Task Force of college leaders to address the recommendations embedded in this Clery Act Audit report. Members of the Task Force include representatives from key areas of the college that overlap with the various recommendations from the report, including Title IX, Student Life, Counseling, Health Center, and other college areas. The Task Force has met in both one-on-one check-ins and meetings with the lead facilitators to establish a timeline of research and progress reports before submitting an in-depth update by November 2021. More details regarding implementation updates for each recommendation will be submitted by the six month update timeline.

California State Auditor's Assessment of 60-Day Status: Pending

Recommendation #14 To: San Joaquin Delta College

To ensure that it is fully compliant with state law, San Joaquin should, by November 2021, develop all required policies related to campus safety.

6-Month Agency Response

Our ASR has been completely re-written and expanded to include all of the recommendations noted in the audit. A copy of the completed report was disclosed to the public on October 1, 2021, and is currently available for download at police.deltacollege.edu. Two particular cases that were, in the opinion of the auditors, under and over-reported, were also corrected during the entry into the Campus Safety Survey website, which was also completed on October 01, 2021.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

Prior to the audit, the District was already in the process of updating its policies. They are currently being reviewed by our lawyers and are going through the shared governance process. While our goal is to have them completed by 11/27/2021, the shared governance process can be unpredictable and we would like to err on the side of caution.

California State Auditor's Assessment of 60-Day Status: Pending

Recommendation #15 To: Alliant International University

To ensure adequate public safety coverage for its campus, Alliant should ensure that it has the required written agreements in place with local law enforcement for all applicable areas of its campus.

6-Month Agency Response

Alliant University and the San Diego Police Department mutually agreed to enter into a cooperative agreement to clarify and affix responsibility for providing efficient police services to Alliant University including property owned, operated, controlled or administered by Alliant University and the communities of the City of San Diego. The agreement was fully executed on October 13, 2021.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

University Response

The MOU for our main campus with San Diego PD is in process, with last date of communication between the Vice President of Student Affairs and a representative from the SDPD on July 9, 2021, when the contact at SDPD was provided a copy of a campus map. During a call on July 8, 2021, the SDPD representative indicated confidence that we will be able to conclude the process and have an agreement finalized in the very near future.

California State Auditor's Assessment of 60-Day Status: Pending

Alliant indicates that it anticipates the completion of an MOU in the near future for its main campus in San Diego. We look forward to Alliant's next update in November 2021 to determine whether this agreement has been finalized.

Recommendation #16 To: Canada College

To ensure adequate public safety coverage for its campus, Caņada should ensure that it has the required written agreements in place with local law enforcement for all applicable areas of its campus.

1-Year Agency Response

Annual Response (Recommendation 16)

Updated Memoranda of Understanding documents have been reviewed, approved and signed by both San Mateo County Sheriff's Office and the Redwood City Police Department. Final and full approval for these renewal MOUs are attached.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

Relevant policies and procedures related to campus safety are being reviewed by members of the Task Force, including the Caņada College Vice President of Student Services, Vice President of Administrative Services, College Public Safety Captain, Vice Chancellor/Chief of Staff, and San Mateo County Community College District Chief of Public Safety, and Vice Chancellor/Chief of Staff. The Task Force has also expanded to include the College Medical Director, Dean of Counseling, Dean of Enrollment Services & Support Programs, and Student Life & Leadership Manager.

Renewal Memoranda of Understanding documents are in final stages of review and approval with both San Mateo County Sheriff's Office and the Redwood City Police Department. Final and full approval for these renewal MOUs is expected by December 2021.

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

The Caņada College Vice President of Student Services and Vice President of Administrative Services, together with the San Mateo County Community College District Chief of Public Safety and Vice Chancellor/Chief of Staff, have brought together a Task Force of college leaders to address the recommendations embedded in this Clery Act Audit report. Members of the Task Force include representatives from key areas of the college that overlap with the various recommendations from the report, including Title IX, Student Life, Counseling, Health Center, and other college areas. The Task Force has met in both one-on-one check-ins and meetings with the lead facilitators to establish a timeline of research and progress reports before submitting an in-depth update by November 2021. More details regarding implementation updates for each recommendation will be submitted by the six month update timeline.

California State Auditor's Assessment of 60-Day Status: Pending

Caņada's response did not specifically address whether it has the required written agreements in place with local law enforcement agencies for all applicable areas of its campus, but it indicated that it had not fully implemented the recommendation. We look forward to reviewing Caņada's next update in November 2021 to identify the actions it has taken in response to this recommendation.

Recommendation #17 To: San Joaquin Delta College

To ensure adequate public safety coverage for its campus, San Joaquin should ensure that it has the required written agreements in place with local law enforcement for all applicable areas of its campus.

6-Month Agency Response

On August 27, 2021, the District Police Department entered into a new MOU with Stockton Police Department.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

San Joaquin provided us with a copy of its executed agreement with the Stockton Police Department.

60-Day Agency Response

The draft MOU has been completed and is currently being vetted through the respective attorneys to ensure compliance. Once that review is complete, it will move to the respective chief's desks for signature.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2020-032

Agency responses received are posted verbatim.