Report 2020-032 Recommendation 5 Responses

Report 2020-032: Clery Act: Some California Colleges and Universities Are Not Accurately Reporting Campus Crime Statistics and Safety Policies as Federal Law Requires (Release Date: May 2021)

Recommendation #5 To: Santa Clara University

To ensure that its crime log is accurate, by July 2021 Santa Clara should do the following:

- Require its Clery coordinator to include all crimes in its daily crime log as it becomes aware of those crimes, such as when it receives crime reports from local law enforcement agencies.

- Require its Clery coordinator to periodically review the version of the crime log posted on its website to ensure that it aligns with Santa Clara's official crime log.

60-Day Agency Response

Santa Clara University's Daily Crime & Fire Log includes crimes and alleged crimes. Each entry will contain information on the nature, date, time, general location of each crime that occurs within the institution's Clery Geography and at times from the Campus Safety Services' patrol jurisdiction.

Entries will be made within two business days of the report of the information, unless the disclosure is prohibited by law or would jeopardize the confidentiality of the victim.

The University will include in its Daily Crime and Fire Log data of crimes and alleged crimes that are submitted to Campus Safety Services or the Clery Coordinator by local police agencies or the EEO and Title IX Office.

The University's Emergency Planning Manager who manages Clery Act Compliance, will review data daily to ensure alignment between the internal reporting program and the published Daily Crime & Fire Log posted at scu.edu/clery.

California State Auditor's Assessment of 60-Day Status: Fully Implemented

In addition to the steps it reports taking in its response, Santa Clara provided updated crime logs procedures, which indicate that a single version of the log will be used for official internal tracking as well as public posting. If followed, this change will address some of the inconsistencies we identified during our audit.

All Recommendations in 2020-032

Agency responses received are posted verbatim.