Report 2017-032 Recommendation 31 Responses

Report 2017-032: Clery Act Requirements and Crime Reporting: Compliance Continues to Challenge California's Colleges and Universities (Release Date: May 2018)

Recommendation #31 To: Humboldt State University

To ensure that its annual security report's crime statistics and the statistics it submits to the U.S. DOE align, Humboldt State should reconcile these statistics before publishing its reports or submitting the data to the U.S. DOE.

6-Month Agency Response

We have documented the process that will be followed to guarantee the statistics are reviewed and reconciled before publishing the reports or submitting the data to the U.S. Department of Education.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

Previously, Housing submitted their crime statistics to the Clery Coordinator at the end of every calendar year. In order to review the crime statistics at regular intervals, they are now being submitted at least every two months. By reviewing the Housing statistics on an ongoing basis, (smaller sizes of data) the Clery Coordinator will be able to better assure the accuracy of the reports. We are also adding an additional reviewer to the process to double check the data entered in the reports.

California State Auditor's Assessment of 60-Day Status: Pending

Humboldt State has provided documentation showing that it receives crime statistics at least every two months as well as the steps it plans to take to ensure that there is a secondary review of the crime statistics and to ensure all reporting is the same. After Humboldt State submits its statistics to the U.S. DOE in 2018, we can determine whether its new processes prevent reporting errors similar to the ones we identified in our review.

All Recommendations in 2017-032

Agency responses received are posted verbatim.