Report 2016-301 Recommendation 9 Responses

Report 2016-301: Judicial Branch Procurement: The Five Superior Courts We Reviewed Mostly Adhered to Required and Recommended Practices, but Some Improvements Are Needed (Release Date: November 2016)

Recommendation #9 To: Superior Court of California, County of San Joaquin

To ensure that it properly authorizes payments and purchases only allowable items, the San Joaquin court should process payments in accordance with the requirements and recommended practices of the Judicial Council and the State. Specifically, the San Joaquin court should implement a process to ensure that its staff adheres to the requirements within its policy when exceeding the $1,500 per transaction limit for purchase cards as established in the judicial contracting manual.

60-Day Agency Response

The Court agrees with this recommendation. The Court's written policy has been revised to state the following:

"If there is a specific business need for exceeding the $1,500 per transaction limit, the requestor must obtain prior approval and provide a written explanation of the business reason for the higher transaction amount."

California State Auditor's Assessment of 60-Day Status: Fully Implemented

All Recommendations in 2016-301

Agency responses received are posted verbatim.