Report 2016-125.2 Recommendation 4 Responses

Report 2016-125.2: The University of California Office of the President: Increasing Costs and Scheduling Delays Have Hampered the UCPath Project and Originally Anticipated Savings Are Unlikely to Materialize (Release Date: August 2017)

Recommendation #4 To: University of California

To ensure that it fully reports the cost of the IT projects, the Office of the President should develop the cost reporting guidelines by December 2017 for UCPath and other significant IT projects across all university locations. These cost guidelines should identify cost categories at both the Office of the President and university locations to ensure that the estimates capture and communicate all development and implementation costs. In addition, the Office of the President should produce cost reports to share with stakeholders at least quarterly.

Agency Response*

The University will develop cost reporting guidelines using internal best practices and review of the State's IT manual. Once finalized we will publish as part of a new IT project "handbook" to be distributed to locations, centrally posted on our UC-IT portal & referenced in UC-IT staff and manager meetings.

  • Response Type†: 60-Day
  • Estimated Completion Date: December 2017
  • Response Date: October 2017

California State Auditor's Assessment of Status: No Action Taken

The Office of the President has not yet developed the recommended cost reporting guidelines or cost reports.

All Recommendations in 2016-125.2

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.

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