To ensure that property owners correct violations in a timely manner, San Rafael should follow through with its enforcement policies, such as issuing notice letters.
As previously reported, on December 5, 2016, the San Rafael City Council adopted Resolution No. 14323, which sets forth policies, practices and procedures for the Residential Building Record Program. The enforcement portion of the program is currently being implemented consistent with this resolution and there have been no changes or amendments to it since its adoptions. No further action is needed on this item.
San Rafael previously reported that it is up to date with its enforcement actions for violations from 2015 and later. San Rafael subsequently demonstrated to us that it has a process in place for addressing the backlog from 2014. It determined that an overwhelming number of violations have been addressed and resolved. Those remaining (about 10 percent) are being addressed through the Trakit permit tracking program.
The City has adopted policies, practices and procedures for administering and enforcing the Residential Building Record Program. These policies, practices and procedures are outlined in City Resolution No. 14243, adopted by the San Rafael City Council on December 5, 2016. A copy of this resolution is provided as a supplement to this response.
Although San Rafael is up to date with its enforcement actions for violations from 2015 and later, it has yet to follow through with addressing violations from previous years.
Procedures have been developed for City staff to implement follow-up and enforcement. The procedures will be submitted once finalized. Currently, all violations are followed up with a Notice and Order within 10 business days. Further, as discussed in the May 21, 2016 memorandum submitted to Myriam Czarniecki, enforcement for the backlog of violations for 2015 has been initiated and many cases have been resolved. We are now commencing with the enforcement of the 2014 backlog.
According to the Community Development Director, as of November 2016 the city had not yet commenced follow up on 2014 resale record reports. In addition, the city did not provide us evidence that demonstrates that it is following up on violations within 10 business days. However, we reviewed the city's report for 2016, and the report indicates that the city has issued notice letters as well as closed many of the violations it identified. We look forward to learning of the city's progress when it submits its one-year response.
See responses to recommendations #10 and #14 and the May 12, 2016 memorandum forwarded to Myriam Czarniecki. Enforcement has been initiated and the Notice & Order process has been used to seek resolution of violations.
Agency responses received are posted verbatim.