Report 2015-130 Recommendation 27 Responses

Report 2015-130: The CalGang Criminal Intelligence System: As the Result of Its Weak Oversight Structure, It Contains Questionable Information That May Violate Individuals' Privacy Rights (Release Date: August 2016)

Recommendation #27 To: Santa Clara County Sheriff's Office

Until Santa Clara County Sheriff's Office receives further direction from the board, the committee, or Justice, it should address the specific deficiencies we found by reviewing the gangs it has entered into CalGang to ensure the gangs meet reasonable suspicion requirements. It should also begin reviewing the gang members it has entered into CalGang to ensure the existence of proper support for each criterion. It should purge from CalGang any records for gangs or gang members that do not meet the criteria for entry. Individuals who are independent from the ongoing administration and use of CalGang should lead this review. The agency should complete the gang and gang member reviews in phases, with the final phase for gangs to be completed by June 30, 2018, and the final phase for gang members to be completed by June 30, 2019.

Agency Response*

We are currently updating our policies and procedures to ensure we have a clear supervision of the information being entered into the system. The new procedures will also include sending notifications to adults and juveniles as required by law.

We have identified our Records Division as the independent body to review entries. Implementation will begin in early 2018.

  • Response Type†: 1-Year
  • Estimated Completion Date: Spring 2018
  • Response Date: August 2017

California State Auditor's Assessment of Status: Pending


Agency Response*

WE are currently working on updating our agencies policies and procedures.

  • Response Type†: 6-Month
  • Estimated Completion Date: 08/01/2017
  • Response Date: March 2017

California State Auditor's Assessment of Status: Pending


Agency Response*

The Sheriff's Office Records Administration will identify a staff member from the Records Division (independent from the ongoing administration). The Records staff member will review the information entered into CalGang and identify records that need to be purged.

  • Response Type†: 60-Day
  • Estimated Completion Date: March 2017
  • Response Date: October 2016

California State Auditor's Assessment of Status: Pending


All Recommendations in 2015-130

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.


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