Report 2015-130 Recommendation 16 Responses

Report 2015-130: The CalGang Criminal Intelligence System: As the Result of Its Weak Oversight Structure, It Contains Questionable Information That May Violate Individuals' Privacy Rights (Release Date: August 2016)

Recommendation #16 To: Justice, Department of

As the Legislature considers creating a public program for shared gang database oversight and accountability, Justice should guide the board and the committee to identify and address the shortcomings that exist in CalGang's current operations and oversight. The guidance Justice provides to the board and the committee should address, but not be limited to, developing policies and procedures requiring the disabling of user accounts for all individuals who no longer have a need to or right to access CalGang because they have separated from their employment with user agencies or for other reasons. Justice should guide the board and the committee to identify and disable all such accounts by September 30, 2016.

1-Year Agency Response

Justice researched relevant state and federal policy and incorporated those into policies addressing the deactivation of accounts as necessary. The policies were presented to and accepted by California Gang Node Advisory Committee and CalGang Executive Board at the February 2017 meetings.

At the May 2017 meetings, the board and committee asked Justice to incorporate into the User Account Policy requirements regarding recertification training if the system is not used in a 12-month period and a two-year recertification training requirement for all users. These additional changes will be presented to and approved by the board and committee at the September 2017 meetings.

Additionally, since the introduction of AB 90 and SB 505, both of which would implement the recommendations of the audit, Justice has been involved in conversations with the authors' offices, providing technical guidance and suggestions as to best ways to implement.

Justice received funding and position authority from the Legislature for enhancements to the CalGang system with the FY 2017-18 budget; however, Justice will have no authority to implement the recommendations made by the CSA until legislation is passed. Justice will continue to work with the board and committee until express authority is granted by the Legislature.

  • Estimated Completion Date: September 2017
  • Response Date: August 2017

California State Auditor's Assessment of 1-Year Status: Pending


6-Month Agency Response

Justice management attended the CalGang Executive Board meeting in September 2016. This recommendation was discussed at the meeting. Justice has researched relevant state and federal policy and incorporated those into draft policies addressing the deactivation of accounts as necessary. The draft is being reviewed by Justice's CalGang working group and upon completion will be submitted to the board for review before the policies and procedures are provided to the user agencies for guidance and implementation.

At the recent California Gang Node Advisory Committee and CalGang Executive Board meetings in February 2017, Justice presented and discussed the proposed policy with the group. The board and committee relayed concerns with the proposed policy and provided suggested revisions. The Justice CalGang working group will review the suggested revisions.

Justice currently has no existing authority, resources or program in place to handle oversight or administration of CalGang, however, Justice has begun dialogue with the board on each recommendation and will do everything possible to begin implementation until additional resources and funding are granted to the department.

  • Estimated Completion Date: Unknown
  • Response Date: February 2017

California State Auditor's Assessment of 6-Month Status: Pending


60-Day Agency Response

Justice management attended the CalGang Executive Board meeting in September 2016. This recommendation was discussed at the meeting. Justice has researched relevant state and federal policy and incorporated those into draft policies addressing the deactivation of accounts as necessary. The draft is being reviewed internally and upon completion will be submitted to the board for review before the policies and procedures are provided to the user agencies for guidance and implementation.

Justice currently has no existing resources or program in place to handle oversight or administration of CalGang, however, the department has begun dialogue with the board on each recommendation and will do everything possible to begin implementation until additional resources and funding are granted to the department.

  • Estimated Completion Date: October 31, 2016
  • Response Date: October 2016

California State Auditor's Assessment of 60-Day Status: Pending


All Recommendations in 2015-130

Agency responses received are posted verbatim.


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