Report 2015-129 Recommendation 13 Responses

Report 2015-129: King City Police Department: Strengthening Management Practices Would Help Its Efforts to Prevent Officer Misconduct and to Regain the Public's Trust (Release Date: July 2016)

Recommendation #13 To: King City

To ensure that gasoline cards are used consistently and appropriately, the Department should develop a formal process by December 2016 for monitoring gasoline invoices and transactions. The Department should implement a policy that includes procedures for obtaining explanations for any gasoline purchase that appears out of the ordinary.

6-Month Agency Response

Fuel cards are now issued for each specific Police Department vehicle per the recommendations of the audit. All personnel are issued a unique identifying pin code to be used with the fuel card system. The Police Chief or designee conducts a monthly review of the fuel bill to ensure the accuracy of the charges and ensure there are no anomalies in the amount or type of fuel used overall or for any specific refueling during the billing cycle. The Police Chief issued a policy and procedure outlining the process on December 12, 2016.

  • Completion Date: January 2016
  • Response Date: January 2017

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

Each vehicle fuel usage is monitored on the monthly fuel statement and reviewed by the chief of police. Any unusual usage is submitted to the officer for a written explanation.

  • Completion Date: August 2016
  • Response Date: October 2016

California State Auditor's Assessment of 60-Day Status: Pending

As described in Recommendation 12, the Department has developed a process for assigning fuel cards to vehicles. Although the Department has asserted that the chief is reviewing the gas purchases charged to these cards, it was not able to substantiate its claims of those reviews. We anticipate that the City will be in a better position to provide supporting evidence in its six-month response, given the additional time for these procedures to be integrated within its activities.

  • Auditee did not substantiate its claim of full implementation

All Recommendations in 2015-129

Agency responses received are posted verbatim.