To ensure that gasoline cards are used consistently and appropriately, the Department should develop a formal process by December 2016 for monitoring gasoline invoices and transactions. The Department should implement a policy that includes a requirement for gasoline cards to be issued to patrol vehicles as a means to track gasoline usage against vehicle mileage. The requirement should also include a description of how the Department will identify the officer responsible for each gasoline card purchase, either by assigning a unique identifier to each officer or by using a vehicle assignment log.
New cards were issued for each department vehicle and each employee was issued a specific pin code. Gas usage can now be tracked by each vehicle and employee. Each usage of the vehicle card requires an employee id number and vehicle mileage entry.
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