To ensure that the district is adequately protected from the costs of litigation, it should develop a protocol to maintain all required legal documents accurately and to make sure that those documents remain in effect. By July 2016, the district should adopt such a protocol for management of its centralized system for requesting, tracking, storing, and following up on indemnification agreements and letters of credit.
District's internal methodology document, FYI-141, contains details of a centralized electronic tracking mechanism for indemnity agreements and letters of credit, including specific identification of staff responsibilities associated with that tracking process. This tracking mechanism has been implemented.
The district provided a copy of its revised internal methodology that requires staff to enter information regarding indemnification agreements and letters of credit into a database and provide a report from the database.
†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.
*Agency responses received after June 2013 are posted verbatim.