Report 2015-125 Recommendation 3 Responses

Report 2015-125: San Joaquin Valley Air Pollution Control District: To Cover Its Costs, It Recently Increased Permit Fees and Continues to Use Supplemental Revenue but Can Improve Consistency and Transparency for Certain Program Requirements (Release Date: April 2016)

Recommendation #3 To: San Joaquin Valley Air Pollution Control District

To ensure that the district is adequately protected from the costs of litigation, it should develop a protocol to maintain all required legal documents accurately and to make sure that those documents remain in effect. By July 2016, the district should adopt such a protocol for management of its centralized system for requesting, tracking, storing, and following up on indemnification agreements and letters of credit.

Agency Response*

District's internal methodology document, FYI-141, contains details of a centralized electronic tracking mechanism for indemnity agreements and letters of credit, including specific identification of staff responsibilities associated with that tracking process. This tracking mechanism has been implemented.

  • Response Type†: 60-Day
  • Completion Date: May 2016
  • Response Date: June 2016

California State Auditor's Assessment of Status: Fully Implemented

The district provided a copy of its revised internal methodology that requires staff to enter information regarding indemnification agreements and letters of credit into a database and provide a report from the database.

All Recommendations in 2015-125

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.

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