Report 2015-125 Recommendation 3 Responses

Report 2015-125: San Joaquin Valley Air Pollution Control District: To Cover Its Costs, It Recently Increased Permit Fees and Continues to Use Supplemental Revenue but Can Improve Consistency and Transparency for Certain Program Requirements (Release Date: April 2016)

Recommendation #3 To: San Joaquin Valley Air Pollution Control District

To ensure that the district is adequately protected from the costs of litigation, it should develop a protocol to maintain all required legal documents accurately and to make sure that those documents remain in effect. By July 2016, the district should adopt such a protocol for management of its centralized system for requesting, tracking, storing, and following up on indemnification agreements and letters of credit.

60-Day Agency Response

District's internal methodology document, FYI-141, contains details of a centralized electronic tracking mechanism for indemnity agreements and letters of credit, including specific identification of staff responsibilities associated with that tracking process. This tracking mechanism has been implemented.

  • Completion Date: May 2016
  • Response Date: June 2016

California State Auditor's Assessment of 60-Day Status: Fully Implemented

The district provided a copy of its revised internal methodology that requires staff to enter information regarding indemnification agreements and letters of credit into a database and provide a report from the database.

All Recommendations in 2015-125

Agency responses received are posted verbatim.