To ensure that it can demonstrate that it is acting in the best interest of the State, the Technology Department should, by December 2016, create a formal process to summarize its involvement and document key actions taken and decisions reached during agencies' contract disputes and negotiations for the termination of a contract and maintain those documents according to its records retention schedule.
This item is fully implemented. In March 2017, the CSA was sent CDT's internal procedures for documenting the processes associated with contract disputes or contract termination negotiations
The Planned Action this recommendation has not been completed due to other high priority workload demands. However, development of the internal procedures are underway, and the CDT needs to extend the planned completion date that was formerly December 2016 to March 2017.
The Department of Technology (CDT) agrees with this recommendation and will develop internal procedures for documenting the formal process associated with contract disputes or contract termination negotiations. Procedures include retaining a summary of negotiation outcomes maintained with applicable law and the CDT's records retention schedule.
Corrective Action Progress: The CDT internal procedures for the aforementioned Corrective Action Plan are currently under development.
Agency responses received are posted verbatim.