Report 2015-120 Recommendation 3 Responses

Report 2015-120: California Department of Transportation: Its Maintenance Division's Allocations and Spending for Field Maintenance Do Not Match Key Indicators of Need (Release Date: March 2016)

Recommendation #3 To: Transportation, Department of

Caltrans should revise the language in its future five-year maintenance plans to accurately describe the method it uses to allocate field maintenance funding to its districts.

Annual Follow-Up Agency Response From November 2017

Caltrans revised and incorporated the language into the Caltrans State Highway System Management Plan issued June 26, 2017. A copy can be located at, http://www.dot.ca.gov/assetmgmt/documents/SHSMP.pdf

  • Completion Date: June 2017

California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented

We received and reviewed the revised language and found it fully implemented the recommendation.


1-Year Agency Response

Caltrans has revised and incorporated the language into the Caltrans State Highway System Management Plan which replaced the 5-year maintenance plan. For a copy of the revised language, please see Attachment 1.

  • Completion Date: February 2017
  • Response Date: March 2017

California State Auditor's Assessment of 1-Year Status: Pending

We reviewed the language Caltrans provided, and it has revised the description of its allocation methodology. The revised language accurately describes the allocation method that Caltrans has provided us through its responses to our audit. As we have noted, Caltrans has not completed some of the efforts related to its allocation methodology (for example, the Budget Allocation Tool is not yet complete). The revised language explains that the methodology is currently still under development. However, the State Highway System Management Plan has not finalized and published. After it is published we will assess whether the final language addresses our recommendation.


6-Month Agency Response

Caltrans has drafted revised language that will appear in its five-year maintenance plan which is anticipated by January 31, 2017.

  • Estimated Completion Date: 1/31/17
  • Response Date: September 2016

California State Auditor's Assessment of 6-Month Status: Pending


60-Day Agency Response

Caltrans is in the process of preparing revised language for the 2017 five-year maintenance plan.

This recommendation will be fully implemented prior to the issuance of the 2017 five-year maintenance plan, which is anticipated by January 31, 2017.

  • Estimated Completion Date: January 2017
  • Response Date: May 2016

California State Auditor's Assessment of 60-Day Status: Pending


All Recommendations in 2015-120

Agency responses received are posted verbatim.


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