To ensure that it receives the services for which it has contracted and to avoid conflicts with its contractors, Irvine should monitor and enforce its contract provisions requiring that work not be performed in advance of the city issuing a signed contract and approved purchase order.
Irvine has, at all relevant times, monitored and enforced its contract provisions requiring that work nČot be performed in advance of issuing a signed contract and approved purchase order. Irvine will continue to monitor and enforce these provisions. Note: Listed as Recommendation No. 6 in June 28, 2016 letter.
We agree that this recommendation is fully implemented but caution the city to continue to enforce requirements that contractors and consultants not begin work without a signed contract and approved purchase order. We acknowledge in the section of our report beginning on page 33 that Irvine had controls in place to monitor contract provisions that work not be performed in advance of an approved purchase order. For example, we describe a warning issued to one consultant, and we note that Irvine required consultants to submit invoices within 15 days of the end of each month. However, our section describes a situation where such controls were ineffective.
†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.
*Agency responses received after June 2013 are posted verbatim.