Report 2014-602 Recommendation 10 Responses
Report 2014-602: High Risk Update—California Department of Technology: Lack of Guidance, Potentially Conflicting Roles, and Staffing Issues Continue to Make Oversight of State Information Technology Projects High Risk (Release Date: March 2015)
Recommendation #10 To: Technology, California Department of
To attract and retain employees with appropriate experience and qualifications to perform IT project oversight, CalTech should continue its efforts to gain approval to modify and use the project manager classification for the IPO analyst role.
Annual Follow-Up Agency Response From October 2018
New IT Classifications rolled out statewide in Feb 2018 and new organization chart and position duty statements were developed and implemented.
- Completion Date: February 2018
California State Auditor's Assessment of Annual Follow-Up Status: Resolved
CalTech now uses the Information Technology Supervisor and Manager series to perform the IPO analyst role. The CalTech duty statements for these positions generally align with the role of the IPO analyst.
Annual Follow-Up Agency Response From November 2017
The administration is revisiting the IT classification category.
- Estimated Completion Date: January 2019
California State Auditor's Assessment of Annual Follow-Up Status: Pending
Annual Follow-Up Agency Response From October 2016
It was determined in October 2015 by CalHR that the existing Project Management classification is not suitable for use by ITPOD. CalHR has taken the lead role to modernize a variety of state classifications including IT classifications, and CDT is an active participant in this reform initiative. As stated previously, until better options become available; ITPOD will continue to use the Data Processing Manager (DPM) classification and work with CalHR to gain approval to use the project management classification.
- Estimated Completion Date: June 2017
California State Auditor's Assessment of Annual Follow-Up Status: Not Fully Implemented
1-Year Agency Response
It was determined in October 2015 that the existing Project Management (PM) classification is not suitable for use by ITPOD. Because the audit recommendation was based on the assumption that the existing PM classification would assist ITPOD in improving staff retention, we ask that this recommendation be classified as completed. That said, CalHR is leading a significant effort to modernize a variety of state classifications including IT classifications. CDT is an active participant in this reform initiative. Until better options become available, ITPOD will continue to use the Data Processing Manager (DPM) classification.
- Completion Date: October 2015
- Response Date: March 2016
California State Auditor's Assessment of 1-Year Status: Pending
6-Month Agency Response
Activity is progressing and a determination regarding the use of PM classification is expected to be made by or before December 2015.
- Estimated Completion Date: Dec 2015
- Response Date: September 2015
California State Auditor's Assessment of 6-Month Status: Pending
60-Day Agency Response
Plan for Implementation:
- Evaluate the current classification of PM to determine suitability for ITPOD - in process
- Identify any needed changes and determine if these can be made to the existing PM classification or if a new classification will be required - in process
- Work with CalHR to confirm findings and evaluate options - not started
- Obtain CalHR approval of the best option - not started
- Estimated Completion Date: 12/31/2015
- Response Date: May 2015
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2014-602
Agency responses received are posted verbatim.