To improve its procurement practices and comply with the judicial contracting manual, the Yuba court should ensure that it maintains proper documentation in its procurement files to justify its decisions to enter into sole-source contracts.
The audit noted that Yuba did not adequately document its justification for not obtaining competitive bids for one of its contracts. To prevent this problem in the future, the court has implemented a Procurement Checklist that is now placed in each new procurement file. Included on that checklist is the sole-source justification form.
Additionally, the court has implemented a Fair and Reasonable Checklist to make sure the "fair and reasonable" provision of the sole-source justification form is met.
Agency responses received are posted verbatim.