Report 2014-301 Recommendation 17 Responses

Report 2014-301: Judicial Branch Procurement: Five Superior Courts Did Not Consistently Follow Judicial Branch Contracting Practices (Release Date: November 2014)

Recommendation #17 To: Superior Court of California, County of Yuba

To improve its procurement practices and comply with the judicial contracting manual, the Yuba court should ensure that it maintains proper documentation in its procurement files to justify its decisions to enter into sole-source contracts.

60-Day Agency Response

The audit noted that Yuba did not adequately document its justification for not obtaining competitive bids for one of its contracts. To prevent this problem in the future, the court has implemented a Procurement Checklist that is now placed in each new procurement file. Included on that checklist is the sole-source justification form.

Additionally, the court has implemented a Fair and Reasonable Checklist to make sure the "fair and reasonable" provision of the sole-source justification form is met.

California State Auditor's Assessment of 60-Day Status: Fully Implemented

All Recommendations in 2014-301

Agency responses received are posted verbatim.