Report 2014-117 Recommendation 14 Responses

Report 2014-117: California Department of Corrections and Rehabilitation: It Must Improve Legal Compliance and Administrative Oversight of Its Employment of Retired Annuitants and Use of State-Owned Vehicles (Release Date: March 2015)

Recommendation #14 To: Corrections and Rehabilitation, Department of

To strengthen its oversight of its employees' use of vehicles, by September 2015 Corrections should require regular review of the travel logs for pooled vehicles.

Agency Response*

On 09/08/2015, CDCR's Office of Business Services distributed a memorandum that requires regular review of travel logs for pooled vehicles.

On 9/30/15, the Division of Adult Parole Operations (DAPO) issued Policy No.: 15-17, Authorized Use of a State Vehicles. Policy No.: 15-17 includes but is not limited to the following: accurate and timely completion of required travel logs, home storage permits, personal use of a State vehicle, State vehicle maintenance, etc. DAPO has developed and implemented a new on-line training course titled, State Vehicle Training, which required completion by all division staff by September 15, 2015.

On 7/28/15, DAPO issued Directive No.: 15-07, titled, Implementation of State Vehicle Training announcing the implementation of the mandatory training course and requiring all staff to complete the course by September 15, 2015. The Lesson Plan and quiz are included in CDCR's proof of Practice and will also consist of a computer printout of the staff training completion data report following the conclusion of the mandatory training period.

  • Response Type†: 6-Month
  • Completion Date: September 2015
  • Response Date: September 2015

California State Auditor's Assessment of Status: Fully Implemented


Agency Response*

CDCR's Office of Business Services will issue a memorandum that requires regular review of travel logs for pooled vehicles; and the Division of Adult Parole Operations (DAPO) will revise and reissue its policy and procedures regarding the authorized use and operation of assigned State vehicles which will include detailed instructions for the regular review of the travel logs for pooled vehicles. This revices policy is currently in the draft phase. Once approved, DAPO will provide a copy of this policy.

  • Response Type†: 60-Day
  • Estimated Completion Date: September 30, 2015
  • Response Date: May 2015

California State Auditor's Assessment of Status: Pending


All Recommendations in 2014-117

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.


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