The first and fifth districts should implement procedures to ensure that they consistently document their evaluation and selection process for procurements.
In addition to the measures described in the courts response of February 14, 2014, the court has finalized a checklist and created a filing system to aid court staff procuring goods and services in consistently documenting their evaluation and selection process. A copy of this checklist has today been e-mailed to Aaron Fellner of your office.
All court staff involved in purchasing have been verbally instructed to review and follow the updated Judicial Branch Contracting Manual (JCBM) and the Local Contracting Manual for the Court of Appeal, First District (LCM), which are comprehensive. When there are questions about the manuals requirements, the AOC Business Services office can be contacted for assistance. There will be additional focus on and review of each procurement/contract for compliance with the JBCM and LCM. A draft checklist is in the process of finalization and will mirror the requirements of the JBCM and LCM.
The first district has indicated that it is developing a checklist that will include steps court staff must take to ensure that they consistently document their evaluation and selection process for procurements. However, the checklist has yet to be finalized and used by court staff to procure goods and services.
Agency responses received are posted verbatim.