To identify ways to better serve their students, all universities should create a summary of student incidents of sexual harassment and sexual violence reported to the various departments on campus. Each university should evaluate its summary data to identify trends specific to the demographics, as well as the timing, location, and frequency of incidents, to better inform its strategies to protect students and direct its outreach efforts.
The procurement of the Advocate GME tracking system was completed, June, 2016. While continuing to work on customizing the Advocate GME system for campus use, including addressing privacy and security requirements, the Office of Prevention, Harassment and Discrimination has created a database. The system includes a comprehensive log of all cases of sexual harassment and sexual violence involving students. This summary log tracks various details of incidents and the parties involved in those incidents. This summary data is used both in day to day implementation of our Title IX "Stop, Prevent and Remedy" obligation, but also for broader analysis of UC systemic trends. OPHD sends detailed data reports from its current system on a weekly and monthly basis to campus leadership, as well as to representatives at UCOP.
The campus Coordinated Community Response Team will also review the data set described above on a periodic basis throughout the year and make recommendations for further campus action.
The Title IX Officer continues to convene a weekly Case Management Team (CMT) meeting (including Title IX, Student Conduct, confidential advocacy services, Respondent Services, UCPD) that reviews every sexual violence or sexual harassment report involving students. The CMT discusses trends, demographics and other factors that inform prevention and response strategies. Moreover, UCB collects quarterly metrics data on all reports of sexual violence and reports of sexual harassment, and submits this information to UCOP.
Nothing new to report from the June submission.
The Office for the Prevention of Harassment and Discrimination is purchasing Advocate GME, a web based case tracking system that will allow for the production of this data. System implementation is planned for June and July 2015. UCB is in the midst of contractual arrangements now. Even before purchasing this system, the Berkeley campus and all UC campuses have been collecting these data and submitting them to the UC Office of the President, where systemwide trends are being tracked.
Although UC Berkeley marked this recommendation as Fully Implemented, it is still working on implementing Advocate GME, a web-based case management system. The system will be customized to include an evaluation of demographic trends as we describe in our recommendation.Therefore, we have marked this recommendation as Partially Implemented.
UCB is currently evaluating additional ways in which summary data can be gathered, evaluated and presented. UCB has several cross functional campus groups that meet regularly to discuss issues and share information related to sexual violence, including the Sexual Misconduct Response Team, the Title IX Working Group and the Title IX Compliance Advisory Committee. In addition, the UCOP Task Force has recommended consistent systemwide data collection mechanisms. The Title IX and Center for Student Conduct Offices are working with UCOP to evaluate data systems now. This recommendation should be fully implemented in June 2015.
Currently evaluating additional ways in which summary data can be gathered, evaluated and presented. UCB (University of California, Berkeley) has several cross functional campus groups that meet regularly to discuss issues and share information related to sexual violence, including the Sexual Misconduct Response Team, the Title IX Compliance Advisory Committee.
†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.
*Agency responses received after June 2013 are posted verbatim.