Report 2013-045 Recommendation 16 Responses
Report 2013-045: Bureau for Private Postsecondary Education: It Has Consistently Failed to Meet Its Responsibility to Protect the Public's Interests (Release Date: March 2014)
Recommendation #16 To: Private Postsecondary Education, Bureau for
To comply with state law and to ensure that it effectively manages its inspections of institutions, the bureau should establish a mechanism for tracking the amount of time it takes to complete each step of its unannounced inspection process.
Annual Follow-Up Agency Response From September 2015
Previously the Bureau provided documentation that a mechanism for tracking the amount of time its staff takes to complete each step of its unannounced inspection process had been implemented. The State Auditor considered the response partially complete because "there was no evidence that its managers actively review the data on a regular basis or that the data is consolidated and analyzed to ensure that it is effectively managing its inspection of institutions."
To address this concern, the Bureau is providing the management procedures that include reviewing the time spent on unannounced compliance inspections and evaluation of that data.
- Completion Date: April 2015
California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented
1-Year Agency Response
The Bureau has included tracking the time it takes to complete each step of the unannounced inspection process in the procedure #2013-0070 for Compliance Inspections, (Attachment #12). Further, the compliance inspection workbook has been amended to include space for tracking the time it takes for each steps of the unannounced compliance inspection process (Attachment #13).
- Completion Date: March 2015
- Response Date: March 2015
California State Auditor's Assessment of 1-Year Status: Partially Implemented
The bureau has established a mechanism for tracking of each step of the process in daily increments, but it did not substantiate that its managers actively review this information on a regular basis or consolidate and analyze this information to ensure that it effectively manages the unannounced inspection process for unlicensed institutions.
- Auditee did not substantiate its claim of full implementation
6-Month Agency Response
The Bureau has a tracking log for announced and unannounced compliance inspections. The adequacy of the log will be evaluated during the workload analysis that is currently underway by CPS. This is the responsibility of the Bureau Chief.
- Estimated Completion Date: March 2015
- Response Date: September 2014
California State Auditor's Assessment of 6-Month Status: Pending
60-Day Agency Response
The Bureau has tracking log for announced and unannounced compliance inspections. The adequacy of the log will be evaluated during the workload analysis that is currently underway by CPS. This is the responsibility of the Bureau Chief.
- Estimated Completion Date: October 2014
- Response Date: May 2014
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2013-045
Agency responses received are posted verbatim.