Report 2013-030 All Recommendation Responses

Report 2013-030: State Bar of California: It Complies With Contracting Requirements, but It Could Improve Certain Practices to Ensure It Receives Best Value (Release Date: July 2013)

Recommendation #1 To: Bar of California, State

To ensure that it seeks the best value for its contracts, the State Bar should implement its draft procedures that require its contract managers to document their efforts to determine that the costs for exempt contracts are reasonable.

Agency Response*

All procurement requisitions requesting a formal bid exemption must also identify which method buyer used to determine that it was a fair and reasonable value. Bid exemptions granted and reasonable value method recorded in agencys Oracle ERP system and available for quarterly reporting.

  • Response Type†: 1-Year
  • Completion Date: April 2014
  • Response Date: July 2014

California State Auditor's Assessment of Status: Fully Implemented


Agency Response*

Administrative Advisory issued, forms updated to track best value recommendation and all staff training completed. Reports under development and scheduled for completion by the end of the first quarter, 2014.

  • Response Type†: 6-Month
  • Estimated Completion Date: 3/31/2014
  • Response Date: January 2014

California State Auditor's Assessment of Status: Partially Implemented


Agency Response*

Tracking forms have been designed and monitoring systems under development. Staff training and outreach efforts to begin in early September.

  • Response Type†: 60-Day
  • Estimated Completion Date: 9/30/2013
  • Response Date: August 2013

California State Auditor's Assessment of Status: Pending


Recommendation #2 To: Bar of California, State

To provide for informed decision making when contracting with consultants, the State Bar should implement its draft procedures that require its contract managers to perform and document a post-contract evaluation of consulting contracts with a value greater than $5,000.

Agency Response*

All procurement requisitions requesting consulting services with a value greater than $5,000 are calendared for evaluation. Oracle ERP system flags change progress from an initial consultant status to either a mid-point evaluation status or final evaluation status upon completion. Evaluation status recorded in agencys ERP system and available for quarterly reporting. To date, no evaluations are due.

  • Response Type†: 1-Year
  • Completion Date: July 2014
  • Response Date: July 2014

California State Auditor's Assessment of Status: Fully Implemented


Agency Response*

Administrative Advisory issued, forms updated for consultant rating recommendation and all staff training completed. Reports under development and scheduled for completion by the end of the first quarter, 2014.

  • Response Type†: 6-Month
  • Estimated Completion Date: 3/31/2014
  • Response Date: January 2014

California State Auditor's Assessment of Status: Partially Implemented


Agency Response*

Tracking forms have been designed and monitoring systems under development. Staff training and outreach efforts to begin in early September.

  • Response Type†: 60-Day
  • Estimated Completion Date: 9/30/13
  • Response Date: August 2013

California State Auditor's Assessment of Status: Pending


All Recommendations in 2013-030

Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.


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