To ensure that it seeks the best value for its contracts, the State Bar should implement its draft procedures that require its contract managers to document their efforts to determine that the costs for exempt contracts are reasonable.
All procurement requisitions requesting a formal bid exemption must also identify which method buyer used to determine that it was a fair and reasonable value. Bid exemptions granted and reasonable value method recorded in agencys Oracle ERP system and available for quarterly reporting.
Administrative Advisory issued, forms updated to track best value recommendation and all staff training completed. Reports under development and scheduled for completion by the end of the first quarter, 2014.
Tracking forms have been designed and monitoring systems under development. Staff training and outreach efforts to begin in early September.
Agency responses received are posted verbatim.