Report 2012-603 Recommendation 9 Responses

Report 2012-603: High Risk Update: State Agencies Credited Their Employees With Millions of Dollars Worth of Unearned Leave (Release Date: August 2014)

Recommendation #9 To: Human Resources, California Department of

To ensure that state agencies accurately account for their employees' leave benefits, CalHR should establish general parameters and issue guidance to state agencies by January 2015 on how to account for the leave hours for employees who work alternate work week schedules.

Agency Response*

CalHR has completed guidance describing general parameters regarding how state agencies should implement and maintain alternate work week schedules for their employees. The guidance was published to CalHR's Online HR Manual on July 25, 2017.

  • Response Type†: Annual Follow Up
  • Completion Date: July 2017
  • Response Date: August 2017

California State Auditor's Assessment of Status: Fully Implemented


Agency Response*

CalHR has completed guidance describing general parameters regarding how state agencies should implement and maintain alternate work week schedules for their employees. The guidance will govern how employees request and maintain alternate workweek schedules, and instruct agencies on the proper maintenance of leave hours for employees on alternate workweek schedules. Prior to issuing the guidance, CalHR must determine the appropriate next steps, consistent with the Ralph C. Dills Act, including how the guidance will be impacted by ongoing collective bargaining between the state and state employee representatives. After CalHR has fulfilled its obligations under governing labor law, the guidance will be provided to state agencies.

  • Response Type†: Annual Follow Up
  • Estimated Completion Date: August 2017
  • Response Date: August 2016

California State Auditor's Assessment of Status: Not Fully Implemented


Agency Response*

CalHR has completed guidance providing general parameters regarding how state agencies should implement and maintain alternate work week schedules for their employees. The guidance will govern how employees request and maintain alternate workweek schedules, and instruct agencies on the proper maintenance of leave hours for employees on alternate workweek schedules. Before providing the guidance to state agencies, CalHR must determine the appropriate next steps consistent with the Ralph C. Dills Act. Once finalized, and after CalHR has fulfilled its obligations under governing labor law, the guidance will be provided to state agencies.

  • Response Type†: 1-Year
  • Estimated Completion Date: 08/26/2016
  • Response Date: August 2015

California State Auditor's Assessment of Status: Partially Implemented


Agency Response*

CalHR has drafted a comprehensive policy that provides guidance for administering alternate work week schedules for Work Week Group 2 employees and for Work Week Group E/SE employees. The policy will govern how employees request and maintain alternate work week schedules, and will instruct departments on the proper maintenance of leave hours for employees on alternate work week schedules. CalHR is currently evaluating a variety of options to promulgate this policy consistent with the Dills Act and other governing labor law.

  • Response Type†: 6-Month
  • Estimated Completion Date: August 2015
  • Response Date: February 2015

California State Auditor's Assessment of Status: Partially Implemented


Agency Response*

CalHR has drafted a comprehensive policy addressing alternate workweek schedules that is currently being reviewed. The policy will govern how employees request and maintain alternate workweek schedules, and will instruct departments on the proper maintenance of leave hours for employees on alternate workweek schedules. Subject to CalHR's obligations under the Dills Act, CalHR expects to have the finalized policy ready for distribution by January 2015.

  • Response Type†: 60-Day
  • Estimated Completion Date: January 2015
  • Response Date: November 2014

California State Auditor's Assessment of Status: Partially Implemented


All Recommendations in 2012-603

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.


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