To ensure that it has reliable information concerning its compensation decisions for internal and external reporting, the commission should implement procedures to ensure the accuracy of its award database.
This recommendation has been fully implemented as reported in the 6-month status report.
As of December 1, 2013, the Intervenor Compensation Program database (database) was restructured to track additional intervenor request information and NOI information to permit end-to-end tracking of intervenor participation. Procedures have been implemented to regularly update and verify the accuracy of input data. A copy of the procedures for updating and verifying data has been submitted to firstname.lastname@example.org.
The ALJ Division has taken the following steps to ensure the accuracy of its award database:
1. The ALJ Division has compiled more than 1300 intervenor compensation claims and related decisions using information from the Commission's Case Information System, bound volumes of decisions, and hard copy and digitized decision archives. A quality assurance review of this data is currently underway to ensure 100% accuracy.
2. The ALJ Division is restructuring the format of the awards database to include NOI information for more complete "end-to-end" tracking of intervenor participation, and will be implementing the restructured database during the coming months.
3. The ALJ Division added staff to perform quality assurance review of data entered into the database, and is establishing written procedures for performing quality assurance reviews (the draft procedures memo has been submitted to email@example.com).
4. On August 8, 2013, the ALJ Division obtained a copy of corrected database information prepared by the State Auditor and will use this information to cross-check the accuracy of data in the database.
†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.
*Agency responses received after June 2013 are posted verbatim.