Report 2012-113 Recommendation 6 Responses
Report 2012-113: California State University's Extended Education: It Is Unclear Whether Supplanting Occurred, and Campuses Did Not Always Document Their Adherence to Laws, Policies, and Procedures (Release Date: December 2013)
Recommendation #6 To: University, California State
To effectively monitor and ensure that the campuses set self-supported fees in accordance with state law and Executive Order 1054, the Chancellor's Office should immediately take the following action: instruct campuses to report annually a complete inventory of their self-supported extended education fees, including past and current fee rates, the total revenue collected for each fee, and the remaining balance of revenue collected for each fee.
1-Year Agency Response
The Chancellor's Office issued a memo to the campuses requiring the reporting of a complete inventory of self-supported extended education fees, including past and present fee rates, the total revenue collected for each fee, and the remaining balance of revenue collected for each fee.
- Completion Date: July 2014
- Response Date: December 2014
California State Auditor's Assessment of 1-Year Status: Fully Implemented
6-Month Agency Response
The CSU Board of Trustees has delegated authority to campus presidents for the oversight and management of Category V fees, of which extended education fees is one such classification. CSU will continue to ask campuses to report on Category V extended education fees and available balances for total extended education fee revenue collections. CSU review of campus financial and student reporting systems resulted in a determination that the best way to implement collection of a complete inventory of campus extended education fees and fee rates is through a separate submission of individual campus reports as recorded in campus student systems annually. These separate reports will be filed with the System Budget Office and held for review for two years.
- Estimated Completion Date: July 2014
- Response Date: June 2014
California State Auditor's Assessment of 6-Month Status: Partially Implemented
60-Day Agency Response
The CSU Board of Trustees has delegated authority for approval, oversight and management of self-supported extended education program fees to campus presidents. Campus responsibility to report on Category V extended education fees and available balances to the Chancellors Office remains. Based upon a review of campus financial and student reporting systems, it was determined that each campus will be required to report fees and balance annually to the System Budget Office.
- Estimated Completion Date: August 31, 2014
- Response Date: February 2014
California State Auditor's Assessment of 60-Day Status: Partially Implemented
According to its senior budget director, the Chancellor's Office is revising Executive Order 1054. He indicated that as part of this revision, the Chancellor's Office will ask each campus to report annually a complete inventory of its self-supported extended education fees, including past and current fee rates, the total revenue collected for each fee, and the remaining balance of any revenue collected for each fee. The senior budget director also mentioned that the Chancellor's Office expected to issue the revised executive order by August 31, 2014.
All Recommendations in 2012-113
Agency responses received are posted verbatim.