Report 2012-113 Recommendation 21 Responses

Report 2012-113: California State University's Extended Education: It Is Unclear Whether Supplanting Occurred, and Campuses Did Not Always Document Their Adherence to Laws, Policies, and Procedures (Release Date: December 2013)

Recommendation #21 To: San Jose, California State University

To ensure that it sets self-supported fees for extended education in accordance with state law and Executive Order 1054, San José State should immediately take the following action: revise its fee proposal instructions to specifically require the development, appropriate consideration, and retention of statements of revenues and expenditures when establishing or adjusting future fees for each extended education course and program.

6-Month Agency Response

Our procedure and methodology to set fees requires using a template worksheet for the development and appropriate consideration of statements of revenues and expenditures for each extended education course and program.

AVP of Finance instructed IES to use new methodology for setting fees.

We added records retention requirements to Finance webpage for procedure and methodology for setting fees.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

The College of International and Extended Studies is working with San José State University Central Finance to revise the fee proposal instructions as per the specific requirements in this audit recommendation - to be completed by end of May 2014.

California State Auditor's Assessment of 60-Day Status: Partially Implemented

All Recommendations in 2012-113

Agency responses received are posted verbatim.