Report 2012-113 Recommendation 21 Responses

Report 2012-113: California State University's Extended Education: It Is Unclear Whether Supplanting Occurred, and Campuses Did Not Always Document Their Adherence to Laws, Policies, and Procedures (Release Date: December 2013)

Recommendation #21 To: San Jose, California State University

To ensure that it sets self-supported fees for extended education in accordance with state law and Executive Order 1054, San Josť State should immediately take the following action: revise its fee proposal instructions to specifically require the development, appropriate consideration, and retention of statements of revenues and expenditures when establishing or adjusting future fees for each extended education course and program.

Agency Response*

Our procedure and methodology to set fees requires using a template worksheet for the development and appropriate consideration of statements of revenues and expenditures for each extended education course and program.

AVP of Finance instructed IES to use new methodology for setting fees.

We added records retention requirements to Finance webpage for procedure and methodology for setting fees.

  • Response Type†: 6-Month
  • Completion Date: May 2014
  • Response Date: June 2014

California State Auditor's Assessment of Status: Fully Implemented

Agency Response*

The College of International and Extended Studies is working with San Josť State University Central Finance to revise the fee proposal instructions as per the specific requirements in this audit recommendation - to be completed by end of May 2014.

  • Response Type†: 60-Day
  • Estimated Completion Date: 5/30/2014
  • Response Date: February 2014

California State Auditor's Assessment of Status: Partially Implemented

All Recommendations in 2012-113

†Response Type refers to the interval in which the auditee is providing the State Auditor with their status in implementing recommendations made in an audit report. Auditees must submit a response regarding their progress in implementing recommendations from our reports at three intervals from the release of the report: 60 days, six months, and one year or subsequent to one year.

*Agency responses received after June 2013 are posted verbatim.

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