To ensure that the office complies with the State Contracting Manual, Social Services should direct the office to substantiate the expenditures that grantees claim. For example, the office could ask the grantees to submit for review detailed records for all or a sample of their invoices.
Social Services updated its internal grant and contract manuals to strengthen its process for substantiating expenditures. Specifically, Social Services updated its internal manuals to include procedures for requesting random samples of backup documentation on at least a quarterly basis from the grantee or contractor in order to substantiate claimed expenditures.
Agency responses received after June 2013 are posted verbatim.