Report 2012-105 Recommendation 12 Responses

Report 2012-105: Departments of Public Health and Social Services: Weaknesses in the Administration of the Child Health and Safety Fund and the State Children's Trust Fund Limit Their Effectiveness (Release Date: November 2012)

Recommendation #12 To: Social Services, Department of

To ensure that it uses trust fund moneys only for permissible uses, Social Services should revise its invoicing process to clearly identify the objectives in the scope of work section of its grant agreements and their corresponding funding sources.

6-Month Agency Response

Clarifying procedures have been developed to further ensure that funds are expended utilizing the appropriate fund source. (See Attachment A.) Further, as noted in the Grant Manual, the scope-of-work form has been updated to identify the appropriate fund source for each activity grantees are required to perform in each grant. (See Attachment B.)

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

Social Services stated that the office updated its invoice form to identify the objectives in the scope of work section of its grant agreements to the corresponding funding sources.

California State Auditor's Assessment of 60-Day Status: Partially Implemented

Although the form identifies the funding percentages, it does not identify the objectives in the scope of work section of the grant agreements that would correspond to the funding percentages.

All Recommendations in 2012-105

Agency responses received after June 2013 are posted verbatim.