Report 2011-120 Recommendation 13 Responses

Report 2011-120: California Department of Transportation: Its Poor Management of State Route 710 Extension Project Properties Costs the State Millions of Dollars Annually, Yet State Law Limits the Potential Income From Selling the Properties (Release Date: August 2012)

Recommendation #13 To: Transportation, Department of

To ensure that the repairs it makes to the SR 710 properties are necessary and reasonable, Caltrans should discontinue performing roofing repairs on properties its roof assessments indicate are in good condition, unless a new assessment indicates a repair is needed.

6-Month Agency Response

Caltrans' District 7 office management issued a memo on September 27, 2012, requiring all roof repair orders to have an updated assessment to determine if the repairs are necessary, effective immediately. In addition, Caltrans has established a policy that requires the use of cost-recovery forms to analyze the cost of necessary repairs. Caltrans stated its District 7 office assessed 24 pending roof orders and performed a cost-recovery analysis for each order. The analyses indicated that the repairs for all 24 roofs were necessary. Finally, Caltrans stated that its requirement for roof assessments will work in tandem with its cost-recovery policy, therefore it chose not to issue a specific policy for the roof assessments.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

Caltrans' District 7 office management issued a memo on September 27, 2012, requiring all roof repair orders to have an updated assessment to determine if the repairs are necessary, effective immediately. Caltrans also stated that it is on track to complete the specific policy and procedures to ensure compliance by December 31, 2012. (See 2013-406, p. 171)

California State Auditor's Assessment of 60-Day Status: Partially Implemented

All Recommendations in 2011-120

Agency responses received after June 2013 are posted verbatim.